Administration Assistant at International Center for Tropical Agriculture (CIAT)

CIAT is seeking to recruit an experienced and enthusiastic Administrative Assistant who will have the responsibility of providing a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the Finance and Administration Unit.

Duties

• Coordinate visits of finance and administration (F&A) staff from HQ and the country offices by handling logistics and relevant appointments.
• Review documents for the F&A coordinator’s approval/signature.
• Assist in the quarterly monitoring and consolidation of workplans and achievements of regional F&A teams.
• Coordinate and ensure efficient delivery of services/supplies to the F&A Unit.
• Schedule and organize F&A staff meetings in collaboration with the coordinator, take minutes and assist in following up actions points.
• Assisting with itinerary planning, flight and accommodation reservations for F&A staff and forums.
  Support logistics processes by raising purchase requisitions through the organizational ERP
  Manage the CIAT main front office
  Maintaining and synthesizing a record of all CIAT agreements in the region keeping the F&A coordinator aware of due dates for renewal.

Job Qualifications

• Degree in Business Administration, Management or other relevant subject with proven office management skills
• Two years’ relevant work experience in a closely related field gained in an international organization.
• High level of computer skills, ability to learn new applications quickly
• Excellent written and oral communication skills
• Knowledge of regional and international travel requirements
• Strong ability to co-ordinate, prioritize and organize workload; take initiative and work under pressure.
• Highly effective planning, organizational and multi-tasking skills with a positive attitude and strong administrative service orientation.

Terms of employment:
This is a national position and will be for an initial period of One (1) Year, renewable subject to three (3) months’ probation, assessment of performance, and availability of resources. CIAT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.