Internal Audit, Risk And Compliance Manager at Pathfinder International

Program Overview

The United States Agency for International Development (USAID) Afya Pwani Program is currently being implemented by Pathfinder International (Prime Contractor); it will run for a period of three years, with an optional two years. The purpose of the Afya Pwani Program is to improve and increase access and utilization of quality health services in Kenya through strengthening service delivery and institutional capacity of county health systems in Lamu, Kilifi, Mombasa, Kwale and Taita Taveta counties. The Program’s key focus areas include: Increasing access and utilization of quality HIV services; Increasing access and utilization of focused maternal, neonatal and child health (MNCH)/Family Planning (FP)/Water, Sanitation and Hygiene (WASH) and Nutrition services, as well as strengthening functional County Health Systems. The Afya Pwani Program is also supporting the following cross-cutting elements: Youth, Gender, Sustainability and Coordination. As the Prime Contractor, Pathfinder International will be supporting County governments and health management teams to implement the County Health Strategic and Investment Plans and will strategically communicate, coordinate and collaborate within and across development and implementing partners, including all United States Government (USG) and non-USG partners, especially those implementing national and other service delivery mechanisms.

Position Summary

Pathfinder International Kenya is seeking to recruit an Internal Auditor who shall be responsible for providing overall internal audit and compliance support for Pathfinder International’s Country Office and project offices in Kenya; as well as its sub-recipients. S/he will work in close coordination with finance, grants, and HR departments as well as program staff; receiving technical guidance from Pathfinder International’s Director of Internal Audit and Compliance.

Key Job Outcomes:

• Review Pathfinder International Kenya’s transactions for conformity with generally accepted accounting principles, Pathfinder International policies and US Government Auditing Standards as applicable.
• Review accounting records for adequacy of documentation, safety and ease of availability. This includes periodically visiting Pathfinder field offices to review accounting records and systems and making appropriate recommendations.
• Review procurements and management of supplies and equipment to confirm adherence to organizational policies on procurement and contracts.
• Review the adequacy of and provide recommendations on the internal control systems that safeguard the organization’s assets.
• Carry out periodic spot checks on Pathfinder International Kenya sub-awards for compliance with sub-award agreements, as well as end of project audits for a sample of Pathfinder International Kenya sub-awards.
• Review sub-recipient program and financial reporting compliance and internal report monitoring systems and recommend improvements as needed.
• Design and implement a monitoring system to confirm that items reported by implementing partners (IPs) as distributed to beneficiaries have been received by beneficiaries (with evidence of receipts on file) within the reported periods. Periodically conduct IP supply distribution checks and assist Programs staff to ensure complete documentation of the same.
• Design and implement an appropriate monitoring schedule to verify the accuracy and validity of planned payees and training participants. Conduct spot checks at training courses, meetings and other payment sessions such as volunteers’ meetings and drama group sessions, to confirm that the recorded participants agree with the actual numbers among other audit objectives.
• Participate in the process of external field office and sub-recipient audits and assist with follow-up and closure of audit findings.
• Develop a schedule and implement periodic checks of: HR files for relevant documents; fixed asset register (accuracy and frequency of updates); supply stores records; withholding taxes (compliance with Kenyan law and timeliness of payment); and follow up actions for liquidation of outstanding advances.
• For program closeout: review checklists and exercises and ensure comprehensiveness and timeliness of actions.
• For all internal audit assignments carried out, prepare concise reports detailing criteria, conditions, cause, effect and recommendations. Ensure that there are management comments solicited for every condition and recommendation given.
• Carry out follow-up exercises to ensure that all recommendations made during the internal audit exercises are adhered to and if necessary organize for training to fill any gaps.
• Carry out special duties as assigned by the Country Director.

Minimally Required Job-Specific Competencies:

• Previous experience in working with Non-Governmental Organization (NGO) – USAID for at least three (3) years in managerial audit/advisory position is a requirement.

Other Information:

• Travel required.

Minimally Required Education, Training and Experience:

• Bachelor’s degree in Accounting or its equivalent; a Master’s degree will be an added advantage.
• Must be a Certified Public Accountant (CPA);
• Minimum of five (5) years internal audit experience in public, non-profit, or federal accounting is essential for this role
• Experience with/knowledge of US Government rules and regulations, e.g. USAID, Centre of Disease Control (CDC), etc. A minimum of seven (7) years’ experience in systems compliance, legal, finance, audit or program management, including experience in executing organizational strategies, systems and processes.
• Willingness to travel (50%) within the country;
• Ability to communicate effectively;
• Excellent written and interpersonal communication skills;
• Demonstrates adaptability and flexibility in all aspects of working;
• Able to work with minimum supervision and under pressure;
• Excellent computer proficiency including use of Computer Assisted Audit Techniques (CAATs);
• Demonstrated tact and diplomacy in dealing with implementing partners, interpersonal and communication skills and ability to proactively identify and address audit compliance issues or needs.

Pathfinder International is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex,national origin, disability, or protected Veteran status.