Procurement & Administration Officer at Farsight Africa Group

Essential Job Responsibilities

• Procurement
  • Daily coordination of Farsight Africa’s procurement activities.
  • Full understanding of Farsight Africa’s procurement policies and formats. Assists, as needed, in training staff on these policies.
  • Assist Program and operational personnel in regular procurement planning meetings.
  • Assists staff as needed on creating clear and understandable purchase requests and other documentation.
  • Collect quotations and bids from the market– as per Farsight Africa’s standards and formats.
  • Interact with contractors, in coordination with the Production manager.
  • Prepare the required documentation of supplies and transactions and completed to Farsight Africa’s standards.
  • Prepare status reports on deliveries for P&L and office Management and recipient of supplies.
  • Assist in the maintenance of thorough procurement files as outlined in the Farsight Africa’s procurement policy.
  • Assist the P&L management and office staff with procurement activities, as required.
  • Assists P&L Management with asset management. Identify assets during the course of procurement and notify the Asset Controller on receipts of assets.
  • The Procurement Officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to Farsight Africa and to not jeopardize its mission.
• Administration:
  • Establish and maintain appropriate filing systems for office correspondence. Receive and dispatch mail.
  • Organize all Country travel arrangements including bookings, accommodations, visas, and ticketing, and other logistics responsibilities as required.
  • Keep and maintain accurate inventory management records, including inventory labelling and tracking in accordance with FARSIGHT AFRICA’S Country Purchase and
  • Procurement Policies
  • Provide verbal and written translation support documents, contracts, meeting, statements, records, etc. as requested.
  • Purchase of office supplies.
  • Co-ordinate any other necessary administrative and office management details as delegated by the management.

Reports Directly To: Chief executive officer

Works Directly With: Finance and Production team

Knowledge and Experience

• Degree in procurement and supplies is desired.
• Atleast 3 years of experience in supply chain management.
• Strong organizational skills.
• Ability to interact effectively with international and national personnel.
• Excellent oral and written English skills.
• High computer skills on MS Office programs, especially in MS Excel.
• A demonstrated ability to multi-task and process information into action as to not delay program activities.
• A clear understanding of procurement ethics, policies and procedures.
• Ability to multi-task and meet deadlines required