Finance and Administration Officer at ACTED

Department: FINANCE_ADMIN_HR

Direct hierarchy: Area Coordinator/OIC_Mandera

Contract Duration: Six Months (with possible extension)

Starting date: February 2018

Position Profile

This position will require the individual to perform transparent and efficient financial and administration for ACTED programmes in North Eastern Province.

Duties and Responsibilities

• Finance/ Administration
• Supervise and report on the financial flow (cash forecast) required in the office
• Send the cash flow needs cashbook & cashbox and reconciliation on a monthly basis to Nairobi.
• Ensure proper documentation for all payments, efficient reporting of the balances and on-going debts to the Nairobi office.
• Responsible for the monthly accounting cash books according to ACTED standard through Excel/SAGA.
• Send on a monthly basis the documentation in order to the capital office with the cashier’s help.
• Responsible for cross-checking allocations as per signed purchase orders; reallocations whenever approved;
• Submit administrative and financial inputs to the Project Manager/Officer for the weekly meeting.
• Follow-up the implementation of ACTED HR procedures at the base level and ensure that memo are well communicated to all employees of the bases.
• Ensure that all contracts are signed by new employee and all documentation is sent to the Nairobi offices.
• Ensure valid contracts of staff at the base level are kept up to date
• Maintain a control and check system of the attendance all staff at the base level and ensure updated Leave Follow Up and the attendance sheets are sent to the Nairobi office.
• Ensure to send the entire leave request forms for the staff at base level to Nairobi HR.
• Organize staff induction, management of appraisals with the line managers at the base level.
• Control and supervise the filing of staff personal folders.

Qualifications/Skills Required

• Bachelor degree in Accounting, Business Administration, Human Resource or a related field.
• A minimum of three years relevant experience, preferably in a similar position in an NGO.
• Deep and clear understanding of humanitarian principles and activities.
• Sound understanding/experience in financial processing and management
• Excellent skills in Microsoft Word, Outlook, and Excel.
• Strong organizational skills and meticulous attention to detail.
• Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
• High level of integrity and honesty.
• Fluency in Somali language