Procurement Officer at Pwani University

The University invites applications from suitable and qualified candidates to fill the position of Procurement Officer Grade 12.

Procurement Officer GRADE 12 1POSITION: REF: PU/ADV/28/2/2018

To oversee the sourcing and Management of Procurement of goods, services and works for the University in compliance with required legislations and procedures.

Academic Qualifications

• Have a Bachelor’s degree in Supply Chain Management or Procurement & Supply or its equivalent from a recognised university. Applicants with Master’s Degree will have an added advantage.
• Must have Professional certification in Procurement from CIPS (Chartered Institute of Purchasing and Supplies) Part III
• Be a registered member and hold current membership status from KISM.
• Have a minimum of six (6) years experience in the management of voluminous procurement functions with preferably three (3) years at senior level.
• In addition, candidates should show active involvement in International/Continental/Regional/National/ Local/Community activities.

Skills & Competencies

• Ability to work with present-day Microsoft word, excel and presentation software.
• Demonstrated planning and organization skills.
• Be an excellent team player with people skills
• Leadership Skills
• Analytical thinking and keen judgment
• Self drive and ability to coordinate and work well with others
• Good report writing and document management skills
• Effective communication(verbal & written) with all levels of customers
• Exhibit high level of integrity and work ethics.
• Knowledge in the procurement of technical projects

Key Responsibilities

• Oversee and coordinate the day-to-day operations of the procurement and stores sections.
• Development and implementation of the Universities Annual Procurement Plan.
• Review and continually develop the procurement manual in line with changing regulations
• Compile management and statutory procurement reports to the relevant bodies as and when required.
• Preparation of tender documents, Request for Proposals, Expression of Interests etc
• Advising management on legal requirements for procurement in line with the public Procurement and Disposals Act 2005 and its amendments.
• Advising management on matters relating to procurement of goods, works and services
• Liaising with Departmental/Section Heads in identify user needs in procuring services/materials
• Sourcing and Contractual management of suppliers, contractors and all service providers.
• Secretary to the University’s Tender and Disposal Committees.
• Undertake reviews to policies related to procurement and stores functions.
• Ensuring processing of all procurement contracts
• Ensuring coordination of disposal of obsolete and idle assets
• Ensuring preparation of quarterly procurement reports
• Approval of local purchase orders
• Performs any other duties that may be assigned by the immediate supervisor.

Terms Of Service

Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.