Human Resource Assistant at Pwani University

Human Resource Assistant Grade C 1POSITION: REF: PU/ADV/29/2/2018

Key Qualifications

• Applicants must have a Bachelor’s degree in Human Resource Management or its equivalent from a recognized university with a minimum KCSE Mean Grade of C (plain) of KCE Div II
• Be registered members of the Institute of Human Resource Management (IHRM)
• Have knowledge of Human Resource Management Information Systems (HRIS)
• Applicants must have at least two (2) years experience (post qualification experience) in human resource related duties in a large or busy organization, with proven integrity, honesty and compliance to deadlines.

Responsibilities will include

• Assist in coordinating trainings and staff development activities by ensuring training evaluations are done after training.
• Processing training and development applications and responses
• Making follow up on employees on Training, Study leave, leave of absence and sabbatical leave on submission of progress reports, requests for study leave and extensions, administration of bond forms etc
• Ensure proper filing of training records and reports
• Compiling and updating employee records by ensuring proper filing of records, verifying contents of files to have the required documentation, i.e. Job Descriptions, Professional qualifications, requisitions etc.
• Process documents and prepare reports relating to Human Resource activities for decision making and to various government institutions as may be required.
• Prepare written correspondences as feedback to inquiries on various issues as may be required
• Arrange for meetings assigned to ensure meeting place as scheduled and the right people attend.
• Take minutes in meetings as may be required
• Assist in recruitment and selection process
• Assist in the performance Management implementation and follow up process
• With the help of ICT department, assist in automation of human resource processes
• Assist with day to day operations of the Human Resource functions
• Perform any other duties assigned by immediate supervisor.

Skills and Competencies

• Have an understanding of the Kenya Labour laws
• Be computer literate and have analytical ability
• Have knowledge of operating standard office equipment with demonstrated ability to perform a wide range of administrative and office support duties.
• Have excellent communication skills (verbal and written)
• Minutes taking and writing skills
• Have good Interpersonal skills
• Have commitment and good work ethics
• Be ready to take up additional responsibilities

In addition, the applicants should show:

Active involvement in International/Continental/Regional /National/ Local/Community activities

Terms Of Service

Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.