Supply Chain Manager at National Police Service Commission

Vacancy Number:   V/No.7/2018            

Responsibilities

• Formulate and implement purchasing procedures and practices:
• Review vendor contract documents and coordinate in preparation of specifications for quotations, tenders, proposals and supply agreements for approval by the Director;
• Oversee the delivery of samples, testing and evaluation of new products to ensure compliance of standards are adhered to;
• Ensure all departments and staff in the National Police Service Commission is familiar with and comply with the procurement guidelines;
• Participate in the annual reporting, monitoring and tracking of procurement bid evaluation are in line with the set guidelines;
• Oversee the annual physical inventory process as required to ensure policies and procedures are compliant.
• Analyze purchase requests from user departments and determine the appropriate method of procurement;
• Conduct in-depth analysis of all bids received in response to each tender, proposal and quotation to identify the response that best meets the needs of the user department;
• Prepare recommendation for award to provide supplier debriefing sessions, when requested with unsuccessful respondents;
• Ensures confidentiality is maintained with respect to the procurement process;
• Oversees preparation of contracts and tender awards;
• Participate in specialized projects and assignments related to procurement;
• Presides over public opening of tenders;
• Approver of contracts and purchase orders in IFMIS and
• Preparation and implementation of sectional work plans.

Qualifications

• Master’s degree in Commerce – Economics, Business Administration, Procurement and Supplies Management, Marketing from a recognized university;
• Bachelor’s degree in Commerce – Economics, Business Administration, Procurement and Supplies Management, Marketing from a recognized university;
• Diploma in Purchasing and Supplies Management / Chartered Institute of Supplies Management;
• Registered member of Kenya Institute of Supply Chain Management;
• Attended a Senior Management Course lasting not less than four weeks from a recognized institution
• Computer literacy;
• Meet the requirements of Chapter Six of the Constitution of Kenya;
• Ten (10) years of service, of which three (3) should be in a comparable position from a reputable organization.