Administration Manager at Kenya Railways

Duties and Responsibilities

The Administration Manager will report to the General Manager Human Resources & Administration for provision of administrative support services to the Corporation to maximize on service delivery and support the efforts towards the achievement of corporate goals.

The key roles will include and not limited to:

• Formulating and reviewing administrative policies
• Overseeing the management of service contracts and service level agreements for outsourced services;
• Ensuring provision transport services
• Ensuring records management is provided in compliance with the Legal provisions and Corporation quality standards
• Ensuring provision of all auxiliary and housekeeping services
• Overseeing the process of acquiring new service providers related to all outsourced services falling under administration section;
• Ensuring travel clearance, visas and other necessary travel documents for the Board of Directors and staff travelling out of the country on official duties are done promptly
• Developing departmental budgets
• Monitoring budget expenditure and provide guidance to Administration Section on financial discrepancies;
• Forecasting administrative staff needs for the Section;
• Formulating and implementing Records Management policies

Requirements

• Master’s Degree in any of the following disciplines: – Public/Business Administration, Human Resource Management, Strategic Management, or any other relevant equivalent qualifications from a recognized Institution.
• Bachelor’s degree in any of the following disciplines: -Public/Business Administration, Transport and Logistics Management, Logistics & Supply Chain Management, Political Science, Sociology or any other relevant and equivalent qualifications from a recognized Institution.
• A minimum of ten (10) years relevant work experience and at least three (3) years in a position of Assistant Administration Manager or equivalent in the Public Service or in the recognized organization;
• Leadership course lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer applications.
• Fulfilled the requirements of Chapter Six of the Constitution; and
• Demonstrated merit and ability as reflected in work performance and results.