Program Coordinator at Well Told Story

Job Description 

Key Responsibilities

• Provide administrative support to the ‘Head of Programming’, to ensure timely and efficient delivery of multi-million $ youth programmes across all of Shujaaz media platforms
• Create detailed, effective work-plans for each contract and ensure they are updated consistently
• Work closely with program teams to ensure activities take place as per the work-plans Prepare for donor visits by organizing logistics and creating materials / presentations
• Regularly update the Program Teams and the Head of Departments on progress against activity plans
• Regularly problem-solve and re-strategize around issues arising
• Support the ‘Head of Programs’ on report writing, content gathering, data-base management
• Represent WTS externally including in government meetings as required
• Internal Communications
• Ensure all relevant departments / staff are appraised on client/contract/grant matters and obligations
• Extract relevant information from partner correspondence and communicate with relevant teams accordingly
• Follow up on actions raised by partners at meetings with relevant staff
• Ensure actions are taken by relevant teams for timely feedback to client
• Maintain up to date databases for all project schedules, deliverables/milestones

Education:

• Educated to Degree level (graduate degree preferable).
• Experience You have strong organizing and administrative skills
• You are confident using excel and other database tools
• You must have good interpersonal skills and excellent at client-facing interactions
• PMP/PRINCE II certification is an added advantage

Skills

• Exceptionally organised
• Pay great attention to detail
• Meticulous Self-motivated & disciplined.