Program Assistant, Human Milk Banking at PATH

We seek to hire an experienced Temporary Program Assistant who will assist with administrative tasks such as photocopying, faxing, and scanning, coordinate logistics for workshops and meetings as requested. This position will based in Nairobi.

Duties and Responsibilities

• Maintain office files for the program, ensuring confidentiality of all documents
• Type, edit, format, proofread, distribute, and file correspondence, reports, and other project-related documents.
• Assist with administrative tasks such as photocopying, faxing, and scanning.
• Coordinate logistics for workshops and meetings as requested.
• Assist in planning the orientation of new employees.
• Make flight, hotel, and ground transportation arrangements for staff and visitors.
• Complete travel documentation for staff per PATH policy.
• Manage invitation letters and confirmations for visitors.
• Prepare agendas and organize materials for meetings.
• Monitor program activities and upcoming deadlines.

Required Experience

• Minimum 3 years office experience in a similar role.
• Diploma in Business Administration or related subject.
• Experience working with international organizations is a plus.
• Familiar with general office systems and equipment
• Strong organizational and interpersonal skills.
• Flexible, detail oriented, organized, adaptable to changing priorities, and able to take the initiative and to meet strict deadlines.
• Demonstrated effectiveness producing accurate work product with attention to detail, even while under deadline pressure.
• Comfortable working in a team environment.
• Able to prioritize tasks with competing deadlines.
• Experience with MS Office Suite (Word, Excel, PowerPoint).
• Excellent communication skills, both verbal and written, in English.