Job Details
- Welcoming visitors, determining nature of business, and directing them as appropriate.
- Ensure that the office is cleaned at the right time and the reception reflects the values of Tupime Kaunti Project and Palladium as a whole.
- Maintain a record of office supply inventories and monitoring usage.
- Maintain staff administrative database that include telephone contacts, Staff welfare updates, alternative email contacts, etc.
- Ensure well-functioning of office equipment. Any repair works (electrical, plumbing, furniture) are reported and plans for repairs made.
- Answering incoming calls and forwarding calls and messages to appropriate personnel.
- Sorting and distributing incoming mails, invoices and other documents, prepare outgoing mails for pickup and/or courier.
- Requesting for Petty Cash to cater for miscellaneous expenses.
- Handle access to the office by issuing out keys, and maintaining their records
- Providing needed administrative support, and
- any other duties assigned by management
Desired Qualification
- A Diploma in Business administration, Secretarial studies, Front office management or any other related field
- At least one-year experience in a busy working environment, preferably an NGO is an added advantage
- Strong written and verbal communications skills; fluency in English
- Good interpersonal skills
- Kenyan National
Gmail
Yahoomail