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  • Posted: Apr 23, 2018
    Deadline: Not specified
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    The Foreign & Commonwealth Office (FCO) has a worldwide network of embassies and consulates, employing over 14,000 people in nearly 270 diplomatic offices. We work with international organisations to promote British interests and global security, including the EU, NATO, the United Nations, the UN Security Council and the Commonwealth.
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    Human Resources Administration Officer

    HR Administrative Responsibilities 65%

    • Update and maintain the WIBA and medical staff list quarterly in collaboration with the Regional HR hub;
    • HR payroll functions, collating payroll paperwork ahead of 100% check by HR Manager;
    • Act as Prism HR Administrator for locally engaged staff. Help new arrivals to set up their IT accounts and close down accounts of former staff;
    • Maintaining local HR records and weeding files for departed staff;
    • Manage the locally engaged staff medical contract and liaise with the contractor on individual member issues;
    • Update and circulate Next of Kin details every six months;
    • Update BHC staff lists including new arrivals/departures;
    • Track new staff arrivals and departures, changes in personal circumstances i.e. promotions and resignations and inform Accounts Team by 15th of each month;
    • Maintain workforce data and provide quarterly reports to the Post Operations Board;
    • Updating geographical expenditure guide (hotels and other local facilities);
    • Provide logistical support for Regional Learning and Development Team  (RLDT) training events.

    Community Liaison Office Support 35%

    • Information gathering and resource management for families, partners and officers (including those not yet at Post). This will include:
    • Maintaining a list of spouse/partner employment opportunities at Post (including through the completion of the Diplomatic Service Families Association – DSFA Spouse and Partner Annual Employment Report);
    • Children’s education: completing School (and Nursery) Information Sheets (of authorised schools at Post). Regular monitoring of those schools;
    • Monitoring and oversight of adult education opportunities; care and training opportunities; single officer and foreign born spouse/partner issues; recreational facilities;
    • Arrival and departure coordination;
    • Providing guidance and support to UK-Based staff and partners on National Hospital Insurance Fund (NHIF) and National Social Security Fund (NSSF) requirements as employers of domestic staff;
    • Co-ordinating the UKB staff and spouses Medivac database.

    Method of Application

    Interested and qualified? Go to Foreign & Commonwealth Office (FCO) on fco.tal.net to apply

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