Deputy Registrar (Academic And Students Affairs) at Machakos University

GRADE 14 (HR/DR/ASA/05)

Main Responsibilities

Assists the Registrar (Academic and Student Affairs) in:

• The general administration, planning and financial and budgetary matters in the Division.
• Ensuring strict conformance to rules and regulations that govern the implementation of the academic syllabus, students’ research programme and students’ conduct within the University.
• Providing secretarial services to all University Senate committees related to academics and student matters to facilitate proper making of preliminary preparations for the meetings as well as capturing of proceedings for future use.
• Working closely with academic departments to ensure success in Professional, Statutory and Regulatory Body interventions.
• Coordinating Academic and Student Affairs and processing of examinations, academic transcripts and certificates for students.
• Communicating, following up and implementing decisions of Management Board within the division for institution of recommended changes to enhance performance.
• To coordinating the preparation of teaching and exams timetables ensuring that they come out on time and properly updated to guide in administration of academic programs and students’ assessment.
• Overseeing the evaluation of all graduation applications meant to ascertain the suitability of the applicants for graduation and certification based on laid down regulations/guidelines.
• Facilitating Training Needs Assessment among teaching and technical staff within the Division so as to organize for relevant training workshops to enhance their skills for improved productivity.
• Participating in establishment of linkages with the industry and external organizations that facilitate academic exchange programs or provision of industry exposure to students and staff for better relation between theory and practice.

Job Requirements

• An earned Ph.D. from a recognized university with five (5) years' experience, three (3) of which must be in administrative position.
• Must have served at the level of Lecturer or above if from an academic background.

OR

A Masters with at least ten (l0) years administrative experience, three (3) years of which should be at the level of Senior Assistant Registrar Grade 13 or its equivalent.

In Addition

• A member of a recognized professional administration or management body.
• Computer literate.
• Experience in a University setting will be an added advantage.