Terms Of Reference For Carrying Out A Comprehensive Job Evaluation Exercise For Hand In Hand Ea at Hand in Hand Eastern Africa (HiH EA)

EXPRESSION OF INTEREST

Terms of reference for carrying out a comprehensive job evaluation exercise for Hand in Hand EA (HiH EA)

Introduction

Objectives of the Assignment

The specific objectives of the consultancy are as follows;

• To embark on revising the salary grading structure appropriate to HiH EA and address the inequalities and disparities in similar functions. Set the foundation for implementation of HR initiatives in the area of performance management and talent management with the aim of retaining high performing staff.
• To generate a remuneration criteria that aligns remuneration, functions and grade levels that reflect the basic concept of equal pay for work of equal value.

The Exercise is purposed to achieve the following requirements:

• Involve employees in entrenching a fair and non-discriminative workplace perception
• Create and develop internal capacity in job analysis and evaluation
• Apply thorough and systematic gathering of information
• Ensure a consistent method of evaluation
• Furnish a rationale for the resultant job grading system and organization chart.

Scope of work

The scope of work involves:

• Obtain and review recent reports on internal and external on surveys on compensation and employee satisfaction.
• from internal comments made by staff and management on the current salary and benefits structure to understand the outstanding questions that should be addressed by this study.
• Carryout a jobs/ Functions analysis; Carry out a job analysis, on all the positions and propose job descriptions for each position specifying the minimum competencies required for each position. The consultant will be expected to train and ensure participation of identified job analysts from the ORGANIZATON in the job analysis process.
• Agreement on benchmark job classifications within HiH EA organization structure.
• Study Review salary levels and steps for each job category- To review/assess the current HiH EA Salary Structure, Job Descriptions or Position Profiles (Not just Job Title) in terms of qualifications, experience/seniority, knowledge/ skills, nature of work for comparison and clarity within the organization.
• Grade all jobs and recommend a new grading for all jobs in the organization structure.
• Study the current organization structure and apply the job analysis and job evaluation findings to make recommendations for review to ensure it is aligned to the strategic direction of the organization.
• Recommendations on effective implementation of the outputs of the job evaluation exercise.
• Link job evaluation results to salary and benefits and come up with revised salary and benefits structure.
• Prepare Career Progression guidelines in which the duties and responsibilities are clearly defined and designed to meet the functional and organizational needs of HiH EA.

The consultant will propose an implementation road map for each of the recommendations made. The Road map should outline the actions required and timelines.

It is expected that that the job evaluation will provide HiH EA with:

• A rational basis for making defensible decisions on job grades and rates
• A consistent approach for the determination and management of relativities between jobs
• An equitable pay structure across HiH EA based on a logical method of measuring relative job sizes
• A strategic framework within which rational decisions can be made in response to changing organization structure and roles and to market rate pressures
• A logical and consistent approach to measuring the relative sizes of jobs with HiH EA.

Core activities

• Carry out a literature review of the already available in-house information related to this assignment
• Develop and share with the HiH EA an inception report for this assignment
• Hold meetings with HiH EA CEO Heads of Department and HiH EA HR and nominations Committee.
• Train HiH EA management, job analysis team and the job evaluation panel.
• Professional collect and analyze all information on jobs and prepare job analysis and evaluation reports – both in draft and the final copy.
• Develop with justification a revised salaries and benefits structure for HiH EA with an implementation arrangement.
• Facilitate and provide explanation to questions on managements and boards meeting on the exercise.

Expected Deliverables

• Proposed organization structure
• Job Descriptions for each position
• A competency framework for all proposed positions with clear personal and position specifications.
• Train HiH EA management, job analysis team and job evaluation panel to build their capacity on job analysis and familiarization with job evaluation.
• A final Grading structure for all positions in the organization in line with the proposed organization structure
• A clear job classification and recommended remuneration structure for each grade
• A scheme of service (Career Paths) for all established positions
• A detailed proposal on implementation road map for the new recommendations
• Proposed change management approach
• An Inception Report
• Final Report

Submission of Expression of Interest

Human Resource Management and/or Organization Development professionals to submit a proposal for conducting an employee climate survey, analysis and reporting as outlined here below.