Executive Secretary at Minet Kenya

Job purpose

To provide administrative, general office management and secretarial support to the Group CEO including the office business support.

Main Duties & Responsibilities

• Manage filing and written communications (email or otherwise) for the CEOs office.
• Manage general enquiries and direct them to the CEO
• Manage incoming and outgoing mail, couriers for the CEO
• Coordinate the Directors’ meetings
• Ensure sufficient and effective operation of the CEO’s office.
• Organize, schedule and maintaining the CEO’s diary.
• Coordinate business visitors and assist with or arrange travel requirements according to the CEOs business travel; coordinate billing as directed.
• Handle and screen telephone calls for directors.
• Prepare all documentation for meetings as well as any reports and or presentations pertaining to the CEOs Office
• Implement and maintain procedures/administrative systems linked to the CEOs office
• Prepare letters, executive summaries, presentations and reports
• Write minutes and follow up on action points of all meetings for the CEO.
• Ensure all Directors are aware of deliverables and action points arising out of any meeting.
• Whenever assigned, plan, organize and manage events for the company
• Conducting research and writing reports as may be assigned by the CEO.
• Follow up with other group staff on their deliverables and action points on behalf of the CEO; and ensuring that the CEO gets timely reports on such deliverables and action points from such staff members
• Coordinate the CEO’s meetings with the group staff members
• Perform any other duties as assigned by the CEO

Skills & Competencies

• A business-related degree
• 3 years’ experience in a related field
• Attention to detail
• Perfect communication & interpersonal skills
• High integrity personality and understands confidentiality
• Ability to use business software such as Word, PowerPoint and Google Calendar
• Business acumen
• Ability to multi-task
• Should be having accurate reporting skills
• Committed to create breakthrough results for the business
• A doer who acts with speed and agility