Administrative Assistant at Aga Khan University (AKU)

Responsibilities

• Effectively manage the work schedule/calendars, ensuring regular communication to all concerned for the Dean, EA and Academic Head, Kenya.
• Perform basic office administrative duties assigned including photocopying and meeting minute taking Manage phone calls and correspondences (emails, letters, packages etc)
• Schedule venues for meetings and workshops.
• Prepare documents and materials for attendees
• Coordinate and arrange travel, accommodation and ground transportation for visitors, faculty and staff according to University policies
• Coordinate catering services as required
• Ensure timely reimbursements for travel related expenses
• Efficient and timely management of all physical and electronic files
• Other administrative duties as may be assigned

Requirements

• Diploma in secretarial studies or Bachelor’s degree in business administration or related field with a minimum of 3 to 5 years’ working in a secretarial support role
• Proven competence in working with Microsoft Office Software
• Excellent communication skills including written and oral English
• Attention to detail and the ability to work in a fast paced environment with competing priorities
• A good understanding of working across multiple time zones
• A high sense of integrity and confidentiality