Fiinance and Admiiniistratiion Offiicer - (Grants Management) at Independent Medico-Legal Unit (IMLU)

Position reports to Finance and Administration Manager

Duration 1 year renewable

MAIN PURPOSE OF THE JOB:

Leadership in grant budgeting, management and accounting including support to team members’ compliance with grant contracts, policy and statutory requirements.

KEY DUTIES AND RESPONSIBILITIES:

• GRANT BUDGETING, MANAGEMENT AND ACCOUNTING
  • Ensure that all policies and procedures are in compliance with Kenyan laws and /or funding source requirements and that all such laws and requirements are respected and consistently followed.
  • Support in budget development for the institution as well as grant budgets.
  • Ensure strict adherence to donor contracts, fulfill financial guidelines for each donor through accurate and timely reporting and reliable financial records for future reference.
  • Ensure timely preparation and dissemination of the expenditure reports internally for informed decision making.
  • Any other assignment that may be given from time to time.
• 2. FINANCIAL MANAGEMENT
  • Assist in preparation of annual institutional audit preparations and grant reporting/audit.
  • Ensure maintenance of strong internal financial controls, and ensure compliance
  • Maintain appropriate accounting records and ensure timely backup of computerized accounting data.
  • Assist in implementing financial policies and procedures in financial accounting and accounting for grants to ensure compliance with the generally accepted accounting principles and donor reporting guidelines; for internal and external reporting.
  • Support prudent resource management by expenditure verification from receipts received, float refunds e.t.c. and ensure that budget and expenditure reports are sent out to programs teams within the stipulated timelines.
  • Manage the inventory
• ADMINISTRATION
  • ● Assist in departmental planning and execution
  • ● Assist in line management of finance and administration staff
  • ● Lead in proper recording keeping of grant files

QUALIFICATIONS AND ATTRIBUTES:

• University degree preferably in accounting, business administration, finance, economics
• CPA (K) or equivalent
• 4 years relevant working experience in budget setting and grants management in an NGO setting
• Strong financial and administration background
• Good numerical, analytical and writing skills
• Excellent computer skills, preferably Ms Excel, Ms Navision, MS Word, Power Point)
• Ability to organize work and prioritize tasks
• Shows integrity and commitment, and excellent communication skills
• Observes confidentiality
• Fluency in English, both verbal and written, preferred
• Strong results orientation, with the ability to challenge existing mindsets
• Experience in managing multiple donor grants and understanding of major donor requirements
• Ability and experience in working in and providing team support
• Familiar with major donor reporting including EU, UN, DFID, bilateral donors.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching

Commitment to IMLU values

• Collaboration:
  • Approachable, good listener, easy to talk to
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
• Creativity:
  • Develops and encourages new and innovative solutions
• Integrity:
  • Honest, encourages openness and transparency