Finance and Administration Officer at Independent Medico-Legal Unit (IMLU)

Main Purpose of the Job

Leadership in grant budgeting, management and accounting including support to team members’ compliance with grant contracts, policy and statutory requirements.

Job Responsibilities

Grant Budgeting,, Management and Accounting

• Ensure that all policies and procedures are in compliance with Kenyan laws and /or funding source requirements and that all such laws and requirements are respected and consistently followed.
• Support in budget development for the institution as well as grant budgets.
• Ensure strict adherence to donor contracts, fulfill financial guidelines for each donor through accurate and timely reporting and reliable financial records for future reference.
• Ensure timely preparation and dissemination of the expenditure reports internally for informed decision making.
• Any other assignment that may be given from time to time.

Financial Management

• Assist in preparation of annual institutional audit preparations and grant reporting/audit.
• Ensure maintenance of strong internal financial controls, and ensure compliance
• Maintain appropriate accounting records and ensure timely backup of computerized accounting data.
• Assist in implementing financial policies and procedures in financial accounting and accounting for grants to ensure compliance with the generally accepted accounting principles and donor reporting guidelines; for internal and external reporting.
• Support prudent resource management by expenditure verification from receipts received, float refunds e.t.c. and ensure that budget and expenditure reports are sent out to programs teams within the stipulated timelines.
• Manage the inventory

Administration

• Assist in departmental planning and execution
• Assist in line management of finance and administration staff
• Lead in proper recording keeping of grant files

Qualifications

• University degree preferably in accounting, business administration, finance, economics
• CPA (K) or equivalent
• 4 years relevant working experience in budget setting and grants management in an NGO setting
• Strong financial and administration background
• Good numerical, analytical and writing skills
• Excellent computer skills, preferably Ms Excel, Ms Navision, MS Word, Power Point)
• Ability to organize work and prioritize tasks
• Shows integrity and commitment, and excellent communication skills
• Observes confidentiality
• Fluency in English, both verbal and written, preferred
• Strong results orientation, with the ability to challenge existing mindsets
• Experience in managing multiple donor grants and understanding of major donor requirements
• Ability and experience in working in and providing team support
• Familiar with major donor reporting including EU, UN, DFID, bilateral donors.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Commitment to IMLU values

Collaboration:

• Approachable, good listener, easy to talk to
• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength

Creativity:

• Develops and encourages new and innovative solutions

Integrity:

• Honest, encourages openness and transparency