Procurement Assistant at Sanergy

Job Statement: We are looking for a highly motivated Procurement Assistant who will be responsible for coordinating the pick-up of goods, creation and maintenance of vendor and customer relationships.

Key duties and responsibilities

• Planning and performing weekly pick-up of goods; ensuring both right quality and right quantity
• Coordinating with relevant internal stakeholders during pick-ups i.e. Finance, Fleet, Procurement Partners and Warehouse
• Creating and maintaining contact with vendors and customers to ensure timely delivery of goods
• Assisting Procurement Partners in conducting regular vendor performance reviews to enhance primary, secondary and tertiary vendor database and quality
• Supporting in the sourcing/quotations of stock and non-stock items
• Promptly responding to enquiries from internal customers
• Maintaining communication with Warehouse staff to ensure proper working order
• Coordinating deliveries for repaired or returned items
• Liaising with the warehouse team to ensure that the warehouse has sufficient space for incoming deliveries
• Conducting safety procedures for outbound shipment vehicle
• Reconciliation of purchase orders and work orders in a timely manner
• Tracking delivery dates for all stock items received, both pickup and deliveries
• Performing any other task as may be assigned by the supervisor

Key Result Areas

• Quality – Ensure quality of goods as per required standards and specifications
• Quantity-Ensure quantity of goods as per required customer specifications
• Timeliness-Timeliness of delivery of goods and other deliverables

Skills and qualifications required

• Post-Secondary qualification in Procurement or related course
• Certified Driver
• Good interpersonal skills, effective communicator, attentive to details, strong problem solving and interpretation skills
• Flexible and adaptable, ability to perform task without repeated instructions, demonstrate sound work ethics
• Competence in Microsoft Office applications
• Demonstrable experience in handling multiple customer demands