Senior Program Assistant at PATH

Job Details

The position is funded through the Bill & Melinda Gates Foundation, which supports advocacy projects in Kenya, Democratic Republic of Congo, South Africa, and Uganda, the United States, Europe and at the multilateral level.

The Senior Program Assistant will be based in Nairobi, Kenya and will report to the Advocacy and Policy Manager based in Nairobi, Kenya.

Key Responsibilities:

• Providing meeting planning and logistics Activities may include scheduling internal and external meetings, workshops, and other events as necessary, as well as coordinating event-related logistics, maintaining database of project contacts, and drafting meeting notes and coordinating review, distribution, and filing.
• Drafting project reports and communications materials. In consultation with relevant staff, plan and coordinate the production and distribution of monthly activity reports and other communications materials as requested. Additional responsibilities will include liaising with Washington, DC based APP staff on PATH branding standards and coordinating review processes for publications developed by the APP Kenya team.
• Gathering research and evidence to support project activities. This will include assembling literature and publication resources into comprehensive evidence packages.
• Providing general administrative support to maintain coordinated and organized team logistics. This may include working closely with the APP program team and the project administrator to initiate the procurement process for project activities, the maintenance of a shared team calendar for APP staff in Kenya, helping program staff accurately communicate their travel and leave dates, assisting APP staff with travel planning arrangements and post-travel reimbursements, including cheque requests, meal conference forms, etc.
• Providing support to special events, workshops and conferences as may be needed.
• Maintaining the electronic and paper filing systems to ensure information is readily and easily accessible. This will include regular updates of assigned email distribution lists.
• Coordination with full APP Department staff to ensure smooth coordination of administrative tasks between the Washington, DC and other country offices as assigned.
• Liaise with other country teams to identify other areas where additional administrative support may be required.

Required Experience

• Bachelor’s degree,plus a minimum of three years of directly related administrative and program support experience, or an equivalent combination of education and experience.
• Advanced Microsoft Office skills, especially Outlook, Word, Excel, and PowerPoint.
• Basic research skills
• Excellent interpersonal and communication skills.
• Ability to work with multiple teams across diverse background
• Strong organizational skills.
• Adaptable to changing priorities.
• Effective time management.
• Experience working under deadlines.
• Proven ability to work in a team environment with minimal supervision.
• Fluency in English, including excellent written and oral communication skills.

Candidates must have legal authorization to work in Kenya.

PATH is dedicated to diversity and is an equal opportunity employer.