Shipping Assistant, Intern at De La Rue Kenya

The Shipping Assistant role is to provide assistance in shipping and the handling of import and export documentation.

Key Activities:

• Assist in the following:
• Performing ship-out arrangements in accordance to the customs regulations.
• Ensuring the provision & availability of an updated database, machines /SFD performance
• Preparation of relevant documents related to Production & Shipping
• Data collection from SP papers
• To Monitor and ensure timely planning, processing and delivery for all dispatches for both in bound & out bound couriers.
• Provision of an updated database for all shipped/received goods, and ensuring maintenance of high efficiency levels for the same.
• To ensure that the quotation received from procurement department is verified and signed off by Production Planning and Logistics Supervisor and HSSE and Resilience Manager.
• Daily follow up with clearing & forwarding agents/couriers with relations to all imports and exports, and passed entries documentations.
• Weekly follow up on the status of bond with the clearing agents.
• Taking the liaison role by responding to internal and external requests for information within the stipulated boundaries.
• To plan & organize customs verification for all Imports & Exports & physically check all cleared consignments (imports) while ensuring their movement to the end users or storage sites.
• Ensuring that Customs bond letters are done and submitted to the Customs Officers and Clearing agents on daily basis.
• Ensuring that the shipping list is done on weekly basis.
• Holding meetings with the clearing agents.
• To Monitor and ensure timely planning and delivery for all air export shipments apart from charter movements.
• To ensure that Customs report is done on monthly basis.
• Inter-departmental co-ordination should be maintained to ensure all production & shipping related matters affecting all departments are catered for.
• Liaising with Airline, Shipping, Courier agents and relevant in house departments.
• Inputting & distributing production & shipping data.
• To Monitor and ensure timely planning, processing and delivery for all dispatches for both in bound & out bound couriers.
• Ensuring the availability of required production materials.
• To assist in performing ship-out arrangement in accordance to customs regulations
• To co-ordinate with customers, suppliers, clearing & forwarding agents with relations to all imports and exports.
• To be responsible for outgoing courier packages and Direct inbound packages to the respective departments.
• To plan & organize customs verification for all Imports & Exports & Physically check all cleared consignments (imports).
• The above list is not exhaustive. You will be required to undertake other duties within your capabilities, consistent with this role, to support the needs of the business.

Qualifications and Experience:

• Bachelor Degree in either of the following fields Purchasing and Supply, Bcom Purchasing and Supply option, Procurement & Logistics, Logistics and Shipping, Transport and Logistics or any other related degree.
• No experience needed.
• Computer Literacy.