Data Clerk at American International Health Alliance

Department Programs

Reports to Data Officer

POSITION SUMMARY: Under the direction of the Data Officer and working closely with the county level

Monitoring & Evaluation (M&E) Officer, the Data Clerk/s will play a key role in data team on the DREAMS (Determined, Resilient, Empowered, AIDS‐free, Mentored, and Safe) project. The Data Clerk/s will be responsible for all data entry into the DREAMS database and filing of the required DREAMS data files per project requirements. S/he will ensure data integrity and compliance of all data before entering it into the database and updating project files.

ESSENTIAL ROLES AND RESPONSIBILITIES:

• Ensure that all final data is compliant with all DREAMS reporting requirements before entering it into the database and filing.
• Enter approved, correct DREAMS data into the DREAMS database per set timeframes to meet reporting requirements.
• Regularly update DREAMS files and ensure all required documentation (enrollment forms, service update forms, verification forms, etc.) are completed as required before saving into the project files.
• Conduct basic data quality assessment (DQA) to check on the quality of data and edit accordingly as needed.
• Conduct monthly verification of source documents.
• Ensure all AGYW files are complete with all the documentation and ensure filing is done according to the SOP.
• Support the M&E team in SIMS and PEPFAR/OGAC site visit preparations by conducting DQA checks.
• Provide feedback on data submission processes to ensure processes are streamlined and required information is being submitted per set timeframes.
• Conduct regular reviews of program data to enable the team to identify whether targets are being met and take immediate corrective actions.
• Execute data quality audits using DQA tools and ensure follow‐up is complete.

REQUIRED QUALIFICATIONS:

• Diploma in Health Records and Information Management, Computer Science, Applied Mathematics, Statistics or related courses desired. Data management and/or M&E training from a recognized Institution is an added advantage.
• A minimum of two years’ specific data entry work experience in the health sector, additional experience with M&E in regards to HIV/AIDS, youth and/or DREAMS program an added advantage.
• Understanding of PEPFAR expectations and DATIM, MERS, SIMS and other PEPFAR M&E reporting requirements
• Proficiency in management information systems with precise accuracy and efficiency in keying in data.
• Experience conducting data review and cleaning.
• Flexible, able to deal with ambiguity and changes in designing and monitoring M&E systems and standards.
• Willingness to work additional hours (and possibly weekends) in order to meet strict deadlines as necessary.
• Ability to handle multiple tasks simultaneously in a fast‐paced environment, set priorities, work independently and in a team environment.
• English and Swahili fluency is essential, Luo fluency will be an added advantage.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook,
• Access) and the Internet.
• Must be willing to travel in‐country to other project offices as needed.
• Self‐motivated and able to work without close supervision.
• Excellent organization and planning skills; detail oriented to complete tasks.