Manager, Procurement at National Cereals and Produce Board

Ref: NCPB/MD/018/2

Job Purpose (Role)

The jobholder provides leadership for managing NCPB’s procurement function. S/he procures goods, services and works in line with the legal guidelines and approved procurement plan.

Functions / Key Results Expected

The Jobholder is responsible to:

• Interpret, implement and enforce the Public Procurement and Disposal Act, Regulations, systems and procedures.
• Management of tenders, negotiation, selection of suppliers and contracting.
• Co-ordinate reporting of required procurements to PPOA.
• Report of procurement undertakings to PPOA.
• Co-ordinate pre-qualification of suppliers.
• Signatory to all relevant procurement documents
• Take action on Audit queries related to Procurement section.
• Accountable for internal and external audit queries.
• Draft internal guidelines, interpret, implement and enforce the Public Procurement and Assets Disposal Act, Regulations, systems and procedures.
• Consolidate user departments’ annual plans and co-ordinate approval of the aggregate annual procurement plan by the Board of Directors.
• Management of tenders, negotiations, selection of suppliers and contracting.
• Report procurement undertakings to Management and PPOA
• Co-ordinate pre-qualification of suppliers
• Interpret contract provisions and review contracts for accuracy and changes prior to bid and renewal
• Provide liaison between vendors, contractors, and the Board’s officials

Impact of Results

The key results have an impact on the overall efficiency and effectiveness of NCPB including improved business results and client services. A forward-looking Procurement function impacts on the Board’s ability to satisfy internal customers’ needs for products that facilitate performance of their respective functions.

Qualifications and Experience

• A Bachelor’s degree in Procurement/Supply Chain Management or other business related field. A relevant masters degree an added advantage
• CIPS Graduate or equivalent
• Minimum of 10 years in Procurement, three (3) of which should be in the post of Assistant Manager or equivalent.
• Membership of CIPS or other relevant recognised professional body

GENERAL REQUIREMENTS (ALL JOBS)

Desired Competencies

• Planning & Organizing
• Leadership
• Management Control
• Commercial Awareness
• Decisiveness
• Interpersonal Sensitivity
• Strategic Perspective
• Adaptability

Other Requirements

• Police Clearance Certificate (Certificate of Good Conduct)
• Higher Education Loans Board (HELB) Clearance Certificate.
• A Tax Compliance Certificate from the Kenya Revenue Authority (KRA).
• A clearance certificate from the Ethics and Anti-Corruption Commission (EACC).