Administrative Assistant - Finance & Administration at Pathfinder International

Job Details

The Administrative Assistant shall be reporting to the Senior Finance Director and will provide administrative support to the Senior Finance Director& Finance team on different project activities.

The role involves performing daily routine tasks on finance and procurement as key areas.

Key Accountabilities:

• Manage the Senior Director of Finance & Administration’s diary, correspondence, travel and accommodation and booking flights as well as relevant documentation (TAF/TEV) for staff.
• Provide administrative services to all programs, finance and administration for various project teams in addition to providing rapporteur services for departmental and other meetings.
• Develop and manage an efficient and effective filing and documentation system for the office of the Director of Finance and Administration.
• Receive and coordinate functions for finance & administration and HR departments procurement needs including raising requisitions in Serenic and follow up to ensure timely delivery of goods/services in addition to backstopping for the Procurement team.
• Track admin budgets, invoices, attach them to the paperwork – LPO and forward for processing.
• Provide effective support to the Country Procurement team by taking Minutes and keep records as well as perform any other duties as may be assigned.

The successful candidate should have a Bachelor’s Degree in Business Administration or an equivalent from a recognized University.

He/She must have at least 5 years’ administrative support experience in a similar role preferably in NGOs.

The candidate should be detail-oriented, willing to learn in a fast-paced office environment.

Prior working experience in procurement and finance will be an added advantage.