Project Development and Reporting Officer at International Planned Parenthood Federation (IPPF)

Duty Station : IOM Somalia in Nairobi*, Kenya

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, Nine months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 07 August 2018

Core Functions / Responsibilities:

• Support the Programme Support Unit Coordinator and contribute to project development, donor liaison, and coordination with Headquarters (HQs), Regional Office (RO) and other relevant stakeholders.
• Draft and coordinate the preparation of concept notes and proposals for potential donors and funding opportunities such as the Somalia Humanitarian Fund (SHF), Central Emergency Respond Fund (CERF), European Commission, European Commission's Humanitarian Aid and Civil Protection department (ECHO), the African Development Bank (AfDB), and bilateral donors in IOM’s areas of interest.
• Provide information for and facilitate the incorporation of cross-cutting themes (i.e. gender, protection, etc.) in project concept notes and proposals in line with the new Project Handbook.
• Conduct research to strengthen proposals and concept notes.
• Support the activation of projects, in close coordination with PMs and other pertinent IOM departments, and follow up on the administrative, financial and management requirements of project development and implementation.
• In close coordination with the M&E officer, review and edit donor reports from programme units to support compliance with donor regulations and obligations, as well as the report finalization process with the Donor Report team at the Regional Office in Nairobi.
• Provide and coordinate inputs for information requests from Headquarters, the Regional Office, other IOM missions and external partners, such as donors, government, partner agencies, and implementing partners, in close coordination with PSU Coordinator.
• In close coordination with the M&E officer, ensure coherence and consistency of monitoring and evaluation tools with the proposal contents.
• Identify potential and realistic funding opportunities by reviewing calls for proposals, and collecting donor information.
• Coordinate with the Public Information Officer to produce visibility materials for publicity to appeal to donors for resource mobilization by recommending content and carrying out preliminary editing.
• Support the review and editing of assessment and evaluation reports drafted by programme units.
• Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, International Development, Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in project development, technical writing and editing, preferably in the international development/humanitarian sector.
• Work experience in donor relations and report writing for specific donors of IOM’s interest would be an advantage.
• Strong technical writing skills in English.

Languages

Working knowledge of Somali is an advantage.

Note

With frequent travel to Somalia and possible relocation to Mogadishu if and when the situation is conducive.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

• Internationally recruited professional staff are required to be mobile.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.