Finance and Grant Officer at Network for Adolescent and Youth of Africa

Details:

NAYA is recruiting a Finance and Grant Officer to be stationed in Nairobi with limited travel to the project sites.

The main function of the position is to apply accounting principles and procedures to analyze financial information, prepare accurate and timely financial reports and statements and ensure appropriate accounting control procedures and best practices are adhered to.

Key Responsibilities:

• Review and certify, requisitions, quotations, purchases orders, petty cash returns, imprest returns, cashbook analysis, payment vouchers, all donor reports in line with donor guidelines, in order to produce timely reports for approval by the Programme Coordinator.
• Compile and analyze financial information for preparation of monthly/annual financial statements.
• Ensure financial records are maintained in compliance with International Accounting Standards (IAS), International Financial Reporting Standards (IFRS), accepted standard/organization policies and procedures.
• Ensure all financial reporting deadlines are met.
• Reconcile accounting discrepancies and irregularities
• Continuously manage and support budgetary and forecast of activities
• Monitor and support taxation issues and ensure that they are appropriately paid
• Develop and maintain all donor records
• Prepare and coordinate the end year financial audit process
• Ensure that, Property Plant and Equipment (PPE) register is properly updated as need arises
• Manage the payroll accurately
• Review all returns/imprest from the field and ensure it is in line with approved budgets
• Preparing Financial Statements and other reports, summarizing current and projected financial position ensuring availability of funds to meet obligations.
• Ensuring that, proper authorization of all payments is strictly followed and supported.
• Ensuring proper preparation of payment vouchers, cheque books and cash book records as well as financial statements and entries to monthly accounts in accordance with accounting regulations.
• Prepare monthly bank reconciliations for all bank accounts held by the organization
• Support Programme Coordinator in implementation and review of systems of financial and internal controls
• Undertake day-to-day responsibilities for managing finance with the support of the Programme Coordinator.
• Support other Managers/Departmental Heads and Executives on other relevant tasks or projects
• Develop checks and balances on financial management and at all times safeguarding financial records or any such information as appertainson the organisation

Knowledge, Skills and Abilities:

Ideal candidate will have the following skills;-

• Proficiency in computerised accounting
• Proficiency in grant management
• Knowledge and experience using accounting packages such as QuickBooks, Sage is a MUST
• Experience in managing multiple donor funds
• Familiarity with Non-Governmental Organisation (NGO) accounting procedures
• Knowledge on resource mobilisation will be added advantage

Academic Qualifications and Competence:

• Degree in Finance, Accounting or any other related area of study,
• Certified Public Account III Finalist (Section 6),
• Minimum 3 years work experience in a non-profit environment,
• Availability- Immediately
• Knowledge and skills in Information Technology and resource mobilization will be an added advantage

Young people are encouraged to apply