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  • Posted: Sep 12, 2018
    Deadline: Sep 20, 2018
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    The Organization was founded in 2007 as a non-profit making tertiary training institution that seeks to assist needy and deserving youth with limited financial resources who wish to pursue their higher education in order to nurture their future careers and become responsible citizens in the society. FIA therefore addresses legitimate concerns with a goal ...
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    Receptionist

    Job Description

    DEPARTMENT:         HR & Administration

    SUPERVISOR:           HR & Admin Manager

    ESSENTIAL DUTIES AND RESPONSIBILITIES.

    • Will be the face of FIA to visitors, greet clients and visitors with a positive, helpful attitude and assisting them in finding their way around the college
    • Uphold and exude high levels of integrity, professionalism and ethics,
    • Act as the point of contact between the college administration and internal/external clients
    • Answering phones in a professional manner, and routing calls as necessary, Screen and direct phone calls and distribute correspondence
    • Administration of the applicants’ interviews and subsequent registration of those admitted
    • Generating and managing the students’ data base and sharing this with other organs of the college,
    • Preparation for and registration of candidates for external examinations,
    • Documenting and availing all policy materials and information to students and other college organs upon request and
    • Documenting all examination related materials and data for future reference
    • Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs
    • Doing a variety of administrative tasks including copying, typing, taking notes and making travel plans
    • Preparing meeting and training rooms
    • Assisting colleagues with administrative tasks
    • Performing ad-hoc administrative duties
    • Sorting and distributing mails
    • Provide excellent customer service
    • Scheduling appointments
    • Any other duty as may be given from time to time

    Qualifications

    • Diploma in Business Administration/Business Management or relevant field.
    • Prior experience as a receptionist/office Admin
    • Competency in Microsoft applications including Word, Excel, and Outlook

    Personal Attributes

    • Consistent, professional in dress and manner
    • Excellent written and verbal communication skills.
    • Good time management skills
    • Experience with administrative and clerical procedures
    • Able to contribute positively as part of a team, helping out with various tasks as required

    Method of Application

    If you meet the above qualifications, skills and experience send your detailed CV and Cover letter to careers@fia.ac.ke with the position as a subject line on or before 20/9/2018.

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