Registrar at Foundation Institute of Africa (FIA)

DEPARTMENT:         Academic

SUPERVISOR:         Principal

ESSENTIAL DUTIES AND RESPONSIBILITIES.

• Provide leadership in enrolment of students to meet stated enrolment goals for the College;
• Manage the students ‘admission process in line with existing policies and regulations;
• Be the chief custodian of all students’ academic records;
• Compile and maintain the College academic calendar;
• Manage the College timetable and ensure teaching and examination timetables are released on time, with optimal spacing considerations;
• Manage all graduation related activities for the institution;
• Provide leadership in the design and delivery of excellent academic service delivery across the entire student life cycle while benchmarking against best practice in service delivery;
• As Secretary to the College Senate, and working in close collaboration with other offices, lead the development, review, oversight and implementation of academic policies and the College’s academic regulatory framework;
• Develop and, in consultation with the principal on -Academics, Research and Extension, manage academic budgets;
• Spearhead inspections, registrations and renewals of registrations of the College with higher education bodies, research bodies, examination and professional bodies as well as government institutions;
• Provide leadership in curriculum development and review, and participate in development and approval of new programmes;
• Be responsible for management and administration of College Examinations.
• Develop and implement student recruitment and retention strategies that maximize and maintain enrolments in all areas of the College to contribute to the ongoing financial viability of the College
• Directs and coordinates college or College registration activities: Consults with other officials to devise registration schedules and procedures.
• Analyzes statistical data on registration for administrative use in formulating policies.
• Exchanges student information with other colleges or universities.
• Directs preparation of student transcripts.
• Prepares commencement list.
• Directs preparation of statistical reports on educational activities for government and educational agencies and interprets registration policies to faculty and students.
• Directs activities of workers engaged in transcribing and evaluating academic records of students applying for permission to enter college or College.
• Directs compilation of information, such as class schedules and graduation requirements, for publication in school bulletins and catalogs.
• Coordinates dissemination of information on courses offered and procedures students are required to follow in order to obtain grade transcripts.
• Issues official transcripts.
• Coordinates class schedules with room assignments for optimum use of buildings and equipment.
• May assign rooms for student activities.

Qualifications for the Registrar Job

• A Degree  in Education Management, Operations Management, Administration or related field from a recognized College OR a Master’s Degree, with outstanding experience in Academics Management;
• At least five (5) years’ experience in academic administration at a senior management level;
• Informed about the national and international academic trends and issues;
• Strong understanding of regulatory requirements from the Commission of Higher Education, relevant examination bodies and professional bodies;
• Must demonstrate strong leadership and people skills, with a self-driven attitude;
• Good analytical and reporting skills;
• Training and/or certification in Quality Management Systems specifically 1SO 9001:2008/ISO 9001:2015 standard is an added advantage;
• Organised with the ability to adhere to set deadlines and adapt to changing conditions;
• Ability to solve both operational and strategic issues through pragmatic and commercially sound approaches.
• Knowledge and skills in the use of MS Office suite and internet.

 Personal Attributes

• Attentive to details
• Service oriented
• Good at planning and organizing
• Empathetic and sociable
• Highly diplomatic
• Skilled in identifying problems and brainstorming potential solutions
• Excellent at written and oral communication as well as presentation
• Comfortable working independently and collaboratively
• Passionate about connecting with teachers and students
• Service oriented
• Excellent at oral and written communication.