Invoicing Clerks at Kenya Wine Agencies Limited (KWAL)

REF-IC-09-2018

Function / Division: Finance

Grade: 6

Supervisor / Manager Title: Credit Controller

Reporting to the Credit Controller, the job holder will be responsible for customer orders processing and accurately charging orders so as to facilitate the issuance of products to the distributors / clients.

Job Purpose: The job holder will be responsible for customer orders processing and accurately charging orders so as to facilitate the issuance of products to the distributors / clients.

Responsibilities and Accountabilities

Area 1: Order Processing & Charging

• Liaise with the Credit Controller to confirm the credit status of customers for all credit sales.
• Monitoring and seeking approval for administering the issuance of Credit/Debit Notes as appropriate.
• Prepare daily consolidated sales and accounts statement reports.
• Accurately charge orders in duly approved customer accounts and forward for verification.
• Preparing Proforma invoices.
• Processing an invoice once the goods are removed from the warehouse

Area 2: Accounts Reconciliations

• Prepare daily reconciliation of the sales revenue bank account(s) and investigate any variance to ensure timely resolution

Minimum Requirements

• A Diploma in Accounting, Finance and other related field.
• Partial (Level II) Professional qualification in Finance or Accounting.
• At least one (1) year experience in a finance department within a similar organization.
• Practical experience in use of MS packages and ERP systems.

Competencies / Attributes

• High level of integrity.
• Good communication and interpersonal skills.
• Results orientation and ability to deliver within strict deadlines.
• Accuracy and attention to detail.
• Strong analytical and problem solving skills

Relationships and working contacts

• Internal – Finance, Sales & Distribution, Warehousing departments.
• External- Distributors

Work Environment

• This is role is based in Nairobi.