Quality Assurance Officer / Pharmacist at Kenya Medical Supplies Authority (KEMSA)

Ref. QAO/HR/2018

Purpose Statement: Reporting to Quality Assurance Manager, the Quality Assurance Officer will ensure that commodities meet the specified quality requirements during receipt and that quality and form are maintained during storage and distribution in line with medical supplies good practice.

Principal Accountabilities

• Implementation of Standard Operating Procedures and systems, record forms and other documentation related to all areas of procurement, inventory control, storage, security, drug information monitoring and evaluation.
• Maintain ISO 9001:2008 by coordinating both internal and external ISO audits
• Inspection of products prior to their receipt into KEMSA’s stores.
• Receive, Investigate and respond to customers’ complaints relating to poor quality products and manage recalls.
• Regular random sampling and quality checks on products supplied to KEMSA and distributed by KEMSA; analyze results from the quality checks and identify ways to ensure maintenance of high quality.
• Conduct supplier audits and post-distribution surveillance
• Implement safe disposal of expired and obsolete medical commodities
• Maintain the stock master file
• Monitoring QA aspects of warehousing practices for compliance with good warehousing practice.
• Implementing recall procedures if necessary
• Carry out technical evaluation of bids
• Review the quality of the results obtained from the Quality Control Lab.
• Conduct risk analysis, advise on key elements and mitigation measures within the function.

Qualifications, Knowledge & Experience:

• Possess of a Bachelor of Degree in Pharmacy from a university recognized in Kenya. Those with Master’s Degree in similar field will have added advantage.
• Must have six (6) years’ experience in a similar position, with 3 years at the level of Senior Pharmacist.
• Must have working knowledge of Good Manufacturing Practices (GMP) with good analytical, numerical and communication skills.
• Must be registered with the Pharmacy and Poisons Board.
• Must be a member of a professional body for Pharmacists in good standing.

Key Competencies:

• Excellent presentation and communication skills
• Team Management skills

Chapter Six  Requirements

Candidates will be required to satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 which includes the following:

• Police Clearance Certificate from the Directorate of Criminal Investigations;
• Clearance Certificate from the Higher Education Loans Board;
• Tax Compliance Certificate from the Kenya Revenue Authority;
• Clearance from the Ethics and Anti-Corruption Commission; and
• Report from an Approved Credit Reference Bureau.