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  • Posted: Oct 18, 2018
    Deadline: Not specified
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    The Foreign & Commonwealth Office (FCO) has a worldwide network of embassies and consulates, employing over 14,000 people in nearly 270 diplomatic offices. We work with international organisations to promote British interests and global security, including the EU, NATO, the United Nations, the UN Security Council and the Commonwealth.
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    Receptionist

    The job holder will have to ensure efficient running of the Front Office, handling all telephone calls and customer enquiries in a prompt and professional manner and undertake administrative duties for the Transport Section

    Roles and responsibilities / what will the jobholder be expected to achieve?:

    • Undertaking switchboard duties,-management of the answering machine to ensure a 24/7 response after hours, at weekends and holidays
    • Attending to visitors at Reception and controlling entry
    • Making hotel or other temporary accommodation bookings for visitors to the High Commission
    • Receiving BHC mail and sending mail to other organisations, including deliveries by BHC drivers
    • Managing Transport Section events including meetings workshops and other work-related gatherings within the section
    • Record keeping-filing both electronic and paper
    • Assisting in management of transport booking and preparation of daily transport programme in consultation with the Transport Planner
    • Undertaking requisitioning & receiving responsibilities for Transport Section purchases
    • Administration of billing and payment receipts for shuttle services & private hire of official vehicles
    • Assisting in processing of taxi invoices. Pre-audit of taxi vouchers before forwarding for payment
    • Undertaking other administrative duties as assigned by the Transport Manager
    Essential qualifications, skills and experience
    • A degree in any business related field;
    • Minimum of 4 years in an administration role;
    • Experience of front office management;
    • Excellent IT skills;
    • Excellent communication skills with fluent spoken and written English.
    Required competencies

    Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace

    Application deadline

    Application deadline – day

    Application deadline – month

    Application deadline – year

    31 October 2018

    Method of Application

    Interested and qualified? Go to Foreign & Commonwealth Office (FCO) on fco.tal.net to apply

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