Admin Assistant at Corporate Staffing

Our Client is in the flower-business providing shop-front and online services to a diverse client base. They are seeking to hire a well experienced Administration & Client Service Assistant who will be responsible for day-to-day operations in a demanding working environment, while supporting the team in achieving the company’s vision.

Responsibilities  

• Administer and monitor the finance system to ensure finances are maintained in an accurate, timely and confidential manner and that cash-flow is effectively managed.
• Assist with preparation of the company budget and manage the operations within this budget
• Implement financial policies and procedures as per the company handbook and ensure adherence, particularly in regard to petty cash.
• Ensure that the clients have paid for services or products delivered and that the client/order database is kept up to date.
• Handling petty cash and ensuring the invoices are prepared at the right time and delivered at the right time.
• Ensure delivery notes are properly written, delivered to customers and copies filed.
• Preparing weekly, monthly or on demand financial reports to the Managing Director and assist in the preparation of the annual report.
• Ensure compliance with the legal requirements such as all employees having all the statutory documents (NSSF, NHIF, and PIN) and file copies in their personal files.
• Work with the team to find ways of improving existing products and services
• Welcome customers and help them with selection of the products they require as needed
• Work with the team to find ways of improving existing products and services
• Oversee quality checks and assurance of service and product delivery

Qualifications

• A Bachelor’s degree/ diploma in Business Administration, Marketing or a related discipline OR a relevant qualification such as Accounting or project management
• A minimum of 3 years work experience in a similar position
• Knowledge of current trends in the floriculture and event management business in Kenya is an added advantage
• Takes initiative and actively seeks strategies to make the business better and more profitable while being the employer of choice.
• A high level of Integrity and commitment
• Able to provide vision and leadership and manage others.
• Good problem solving skills
• Attention to detail and highly organized with good time management skills.
• Excellent oral, written and interpersonal communication skills