Declaration officer at Union Logistics

Duties and Responsibilities:

Shipment Documentation.

• Confirmation/verification of received shipment documents.
• Advising on additional information /documents required.
• Confirmation of invoices to ensure values tally with customs valuation for similar items.
• Confirmation and advice on HS Codes to be used for IDF/ entries.
• Ensure documents in files are correct and in order.

Shipment Declaration

• Applying IDF on the KENTRADE System.
• Registering customs entries for all regimes- Export, Imports, Warehousing, Transit and Transshipments.
• Preparing the required clearance documents for Port Clerks.
• Follow up with KRA, Kentrade and other government agencies for approval of entries, IDFs and other permits respectively.
• Advising company and clients in respects to declarations.
• Ensure timely resolving of declaration issues with authorities.
• Attend meetings and forums especially those related to Customs Documentation.

Cargo Payments

• Giving clients estimates of duties and taxes if required.

Bonds

• Assist on preparation of bonds registration and cancellation documents.

Operations

• Ensure forwarding clerks have all required documents for clearance of cargo at KPA, CFS & KRA.
• Tracking shipments and updating customers on arrival information.
• Assist to sort out any tariff dispute by the custom officers during clearance and clarification on declaration in case it’s required.
• Follow up with the port staff for clearance of goods and advise the transport department on the same.
• Advise the Operations and sales team on the customs procedures, clarifications, duty tariff codes that might be required by the client.
• Advice management on correct and most preferred course of action to overcome technicalities that may arise in declaration or clearing operations so as to help realize growth.

General (Others)

• Be conversant with the general forwarding office administration roles such as filling.
• Timely submission of daily, weekly and monthly Declaration Report to Operations Manager.
• Any other duties assigned by the Management from time to time.

Qualifications

• EACFFPC/KRATI/KESRA Certification
• Single Window, TRADEX and KENTRADE with vide usage of TRADEX and KENTRADE.
• At least 3 years of experience.
• Experience and full understanding of Air freights and Sea Freights clearance procedures.
• Excellent knowledge of KENTRADE, TRADEX, ASYCUDA and TANCIS online systems.
• Excellent Interpersonal & Communication Skills.
• Attention to details
• Ability to work long and strenuous hours.