Human Resources Manager at The Wealthsmith Limited

Job Description

• Co-ordinate and support all aspects of the recruitment and selection processes in the organization. Specific responsibilities include job description development, recruitment planning, advertising and short-listing, selection interviews and tests, regularly updating the hiring status report, making job offers, carrying out salary calculations and issuing contracts.
• To keep updated with relevant new recruitment sources and propose improvements to processes and selection tools to ensure that the recruitment process meets current and future organizational needs.
• Development and review of the organization’s organogram to reflect changes and the organization’s needs.
• Ensure the timely production of contracts of employment and other records ensuring Wealthsmith meets the legal requirements for record keeping.
• Develop, review and implement the induction processes and procedures ensuring that new employees get incorporated into the organization and their roles efficiently and effectively.
• Ensure the development and implementation of Key Performance Indicators for individual staff members in the organization, a copy of which should be kept in the individual staff files.
• Keep track of the probation periods, ensuring performance evaluations take place to inform on confirmation decisions in a timely manner.
• In liaison with line managers, ensure that performance evaluations for all employees are taking place and offer the necessary support to ensure effectiveness of the process.
• Review the organization’s salary structure as needed, advising on changes and/or salary surveys and market trends.
• Develop, review and/or update HR procedures and processes, including the Employee Handbook, to reflect changes in the context, labour laws and HR best practice.
• Advise management and employees on HR issues and on Labour Laws as necessary, giving advice on disciplinary, grievances and separation issues as and when needed.
• Facilitate and ensure exit interviews are held, collating and disseminating lessons learnt in close collaboration with line managers.

HR Systems and Processes

• Prepare the monthly payroll and support it’s payment as needed, ensuring that all statutory deductions are submitted on time in liaison with the Finance/Accounts department.
• Develop the HR department budget and submit for the necessary approvals as well as oversee its utilization, preparing the necessary reports as needed
• Develop, implement and ensure the maintenance of an effective reporting system.
• Develop and oversee the maintenance of an effective HR database and filing system, with proper files maintained for each staff member, both manually and electronically while maintaining confidentiality.
• Develop a leave tracking system which allows HR to effectively manage leave for all employees.
• Ensure that all staff information is fed into the HR system in a timely manner.

Line Management

• Line manage the HR assistant, ensuring efficient and effective deliver of HR services to all employees and the organization.
• Develop and monitor Key Performance Indicators for the HR Assistant, ensuring high performance and taking remedial and corrective measures where this falls below standards.
• Ensure optimal allocation of duties to develop and maintain efficiency and effectiveness in the department.

Reporting

• Prepare and present HR reports as needed incorporating emerging issues, internal and external HR trends and highlighting areas of concern to ensure good HR practice.
• Participate in other report writing activities with other departments as may be needed. 

Others

• To maintain awareness of developments in the HR practice and employment law and contribute to information sharing and continuous professional development.
• To proactively maintain and develop good relationships with similar organisations in the sector, with ongoing dialogues concerning policies and trends.
• Provide coverage for other posts when needed and carry out any other responsibilities as requested by the line manager.

Requirements

• A bachelor’s degree in Human Resource Management or a related field
• Demonstrable HR management experience
• Member of the Institute of Human Resource Management
• Good communication skills (both verbal and written)
• Experience in managing a team
• Must possess a valid practising certificate from IHRM

Desirable requirements

• Experience working in the real estate industry
• We are looking for a mature HRM aged between 30 and 35.