Archiving Officer at Forum Syd

Are you organised and like keeping things in order? Are you service-minded and attentive to details? Then our Hub Eastern and Southern Africa office in Nairobi needs your skills.

Hub Eastern and Southern Africa office in Nairobi is responsible for managing programmes in Eastern and Southern Africa. Among other tasks, it sub-grants funding to Swedish organisations for their international development cooperation projects. Hub ESA  is now looking for someone who can help archive different sets of documents in the organization.

Responsibilities

• Ensure that all sets of documents are complete and, if not, contact the relevant officers to add documents.
• Ensure that all sets of documents have only the necessary documents, and remove those that are not required for filing.
• Ensure that all original agreements are registered and, if they are not, register those.
• Archive all documents in their proper place and manner, as per Forum Syd guidelines.
• Support the Archiving Consultant in his/her review and revision of the Forum Syd archiving systems.

Qualifications

• Bachelors ‘ degree/diploma in Library Science
• Some experience of administrative and document archiving
• Personal qualities
• Well-organized, with attention to detail
• Self-directed/motivated
• Service-minded and with good judgment
• Quick learner

This position is a temporary position, starting as soon as possible. The position is located at Hub Eastern and Southern Africa’s office in Nairobi.