Office Administrator at Kenya Plant Health Inspectorate Service (KEPHIS)

Ref: VA/4/12/2018

Responsibilities

• Checking and recording status of the files.
• Completing and filing annual returns.
• Updating annual returns diaries.
• Scanning filed documents and saving in respective folders starting from current.
• Filing documents in respective files.
• Work as assigned by the supervisor Operate office equipment to necessitate work performance.
• Security of office records, documents and equipment to avoid misuse and mishandling.
• Photocopying and scanning of documents to enable use by relevant officers, electronic transmission and storage.
• Handle telephone calls and appointments to enhance relaying of information to clients.
• Maintaining office cleanliness to ensure that there is a conducive working environment.
• Attending to visitors/clients for efficient service delivery and feedback.
• Drafting of routine correspondence to ensure that feedback is relayed to clients.

Qualifications

• Diploma in secretarial studies from a recognized institution preferably KNEC from an institution recognized in Kenya.
• Fluency in both oral and written English and Kiswahili.
• Excellent interpersonal skills and integrity.
• Computer literacy with typing speed of 50wpm.
• One (1) year relevant work experience.
• Compliance requirements of Chapter 6 of the Constitution of Kenya.