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  • Data Assistant at Hope for Victoria children (HOVIC)

  • Posted on: 10 January, 2019 Deadline: 16 January, 2019
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    Hope for Victoria Children (HOVIC) is implementing a 5-year orphans and vulnerable children (OVC) program, dubbed MWENDO in Partnership with CRS, which seeks to empower local and county-level OVC stakeholders to strengthen the formal and informal HIV and child protection systems and services and the linkages between them, including cross-sectoral service referrals and coordination to ensure quality service delivery for OVC, Caregivers and their households.


    Data Assistant


    Job Summary:

    Reporting to the project MEAL Officer, the Data Assistant is primarily responsible for data entry of Form 1A, Form 1B & HES data into CPIMS. The role also includes continuous data cleaning, verification, validation and updating of the CPMIS database.

    Specific Responsibilities:

    • Ensure proper filling system is in place in accordance with MWENDO file management SOP
    • Receive completed forms, verify and validate for completeness, accuracy and integrity
    • Enter data from paper formats into computer files or database systems
    • Type in data provided directly from project sites
    • Update existing data whenever required
    • Retrieve data from the database or electronic files as requested
    • Perform regular backups to ensure data preservation
    • Sort and organize paperwork after entering data to ensure it is not lost
    • Verifying and keying in data in CPIMS/OLMIS
    • Help in retrieval and storage of OVC files accordingly and whenever required during DQAs and SIMS exercise
    • Provide data for and participate in monthly data review meetings at LIP level
    • Perform regular data cleaning to ensure quality OVC data in CPMIS

    Supervisory Responsibilities


    Required Qualifications and Experience:


    • At least a diploma in any related field. A degree will be an added advantage


    • Proven experience as data entry clerk or equivalent for at least 2 years
    • Familiarity and experience with CPIMS/OLMIS in OVC programming
    • Data entry & data cleaning experience in USAID OVC project would be an added advantage
    • Experience in training CHVs in OVC data collection tools is a plus
    • Fast typing skills; Knowledge of touch typing system is strongly preferred
    • Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
    • Working knowledge of office equipment and computer hardware and peripheral devices
    • Basic understanding of databases
    • Positive attitude & an open mind

    Skills and Abilities

    • Sound coordination skills and a demonstrated ability to multi-task
    • Demonstrates diplomacy, flexibility, and resourcefulness
    • Strong critical thinking and creative problem-solving skills
    • Demonstrated ability to work with and in teams.
    • Excellent oral and written communication skills
    • Strong interpersonal skills as well as good judgment and vision
    • Excellent organizational skills, team work and ability to prioritize tasks in a timely manner

    Method of Application

    Please send your application indicating current/last salary and expected salary to info@hovic.org and CC to hovickenya@gmail.com.Ensure you only quote the job title on the email subject. All applications must be received on or before 16th Jan 2019. Only applicants meeting the criteria outlined above will be shortlisted.


    This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

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