Executive Assistant at Stratostaff

Role Summary;

This position will provide support to Power CFO and Renewables Leader.

Qualifications

• A University Degree from a recognized institution;
• 3 years’ relevant experience
• Experience of interfacing with senior executives and high-profile clients.
• Advanced knowledge and proficiency in all Microsoft Office products, particularly Outlook, Word, Excel and PowerPoint.
• Experience working in a corporate environment.

Responsibilities

• Providing full administration support for the Power CFO and Renewables Leader, including the complete management of executive scheduled/diaries that include extensive and complex trip planning and organizing, meeting arrangements, appointments and calendar scheduling.
• Preparing and producing supporting materials and documents for presentations and meetings (internal and external), including creating and designing the content.
• Representing and supporting a team of administrative assistants to provide a professional and seamless service to the region as a whole.
• Assisting with all Regional Hospitality/Event Management that involves the executive staff.
• Producing and distributing documentation relating to the Senior Leadership Team
• Managing expenses reports
• Maintaining the appropriate filing system and providing support with other general office administration as assigned
• Managing other administrative duties and special projects as required

Competencies

• High motivation
• Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality.
• Strong interpersonal and presentation skills
• Ability to consistently produce high quality work with an eye for detail and accuracy.
• Passionate, proactive, responsible, resourceful, detail-oriented, hard-working and willing to learn to achieve high standards.
• Ability to work flexible working hours.
• Demonstrated ability to balance workload under short deadlines and changing priorities in a fastpaced environment
• Ability to work well in a pressured environment under tight deadlines.
• Ability to work with a team of administrative staff to provide a professional and seamless service to the region as a whole.
• Ability to make independent decisions with minimal oversight, a self-starter and an ability to think ahead and plan for all scenarios
• Ability to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.