Procurement Intern at World Food Programme (WFP)

We are currently seeking to fill the position of a Procurement Intern based in the Procurement Unit of the Regional Bureau, Nairobi.

STANDARD MINIMUM QUALIFICATIONS

• Currently enrolled in the University and have completed at least two years of undergraduate studies or have recently graduated from an undergraduate or graduate programme within the last 6 months from a university preferably in Procurement related qualifications, Food Commodity Markets, CIPS or any related field;
• Currently enrolled in a graduate programme (Masters degree) from a recognized university and have attended classes in the past 12 months,
• Proficiency in MS Office (Word, Excel, Power Point);
• Fluent in English (both oral and written) is a must; knowledge of a second UN language, preferably French would be an asset.

KEY ACCOUNTABILITIES (not all-inclusive)

• Gather information to support the drafting of procurement documents and preparing reports by procurement staff
• Respond to procurement queries and escalate where appropriate, in order to provide a timely and accurate service to clients
• Assist in drafting of procurement documents, analysis of offers and making recommendations for award of contracts
• Assist in contract expediting with suppliers to ensure timely delivery of procured goods and services
• Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation
• Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function
• Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff, with a view to support client units effectively
• Take responsibility for data integrity to facilitate availability of accurate information in corporate systems
• Work with client units, taking on feedback where appropriate, to assist in effective business support from procurement unit

FUNCTIONAL CAPABILITIES

• Procurement processes and procedures
• Food Procurement
• Market Research and analysis
• Online tendering procedures
• Food Quality & Safety awareness training
• Contracting of Construction services
• Goods & Services procurement
• Supplier Relationship management

TRAINING COMPONENTS & LEARNING ELEMENTS

• On the job coaching & training
• Field trips

OTHER SPECIFIC JOB REQUIREMENTS

• Quick learner, good listener, team player, hardowrker
• Good level of understanding of the procurement process and procedures
• Accuracy with documents and figures

TERMS AND CONDITIONS

• Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.
• WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
• Depending on the duty station of assignment, WFP will reimburse travel ticket for candidates who are nationals of developing countries and are pursuing their studies in their home country.
• WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education;