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Adeso is a humanitarian and development organization that is changing the way people think about and deliver aid in Africa.
Reporting To: Executive Director and Country Manager
Working Closely With: Programs Team in Somalia, Program Quality Development Unit in Nairobi
Program/Duty Station: Nairobi, Kenya and Hargeisa, Somalia
Duration: One (1) Year
Starting Date: Immediately
POSITION SUMMARY
Adeso is seeking to fill the following position of Program development Support assistant intern. The position holder will assist the Executive Director and Country Manager to coordinates the Design, development, planning, implementation, monitoring, evaluation and administration of humanitarian relief and development programs in line with the organization strategy. The assistant would contribute to the preparation and reviewing of concept papers, proposals, and other funding opportunities for new projects/ programs in Adeso’s operations in Kenya and Somalia. The job holder will also work with the program managers and country team on the internal and external reports and the provision of high quality documentations.
SPECIFIC ROLES AND RESPONSIBILITIES
- The program development Assistant will work with the Head of Programs and the country program team in designing, developing new business and coordinating with the country teams. The role will include drafting of concept notes, proposal writing and performing background research. The assistant will also be required to work closely with the program technical team, and the program design and quality unit and may be asked to lead proposal writing under the guidance of EXECUTIVE DIRECTOR and country team.
- Supporting the Head of Programs in program management and communication including drafting regular internal and external communications, taking minutes of meeting, organizing appointments for Executive Director and taking responsibility for logistics for meetings and events, and following up with key project team members to ensure that the team is making progress against deadlines etc.
- In liaison with Executive Director work with the program team, in the production of high quality programs documentations –internal and external reports.
- Manage electronic resources, files and databases needed for program management and business development systems for the Executive Director. Maintain file for each grant with regular update filing on the progress and outcomes (assessment reports, studies, donor correspondences and external reports)
- Assist in organizing, reviewing and coordinating the various field request such as financial, procurement and programs for Executive Director processing and approval. As needed draft memoranda of understanding, development of teaming agreements, and other institutional agreements under the guidance of the Executive Director.
- Help in setting up of meetings, monthly calls, taking notes, keeping track of key challenges and action points. Supporting the coordination and preparations of the Head of Departments meeting, the quarterly program review meetings, and monthly senior management meeting among others.
- Supporting the preparation of speeches, presentations and other communication materials for the Executive Director as needed.
- Undertaking any other assignments, as may be determined by the Executive Director
STIPEND AND BENEFITS
A stipend plus housing allowance will be provided while in Nairobi and field offices.
SKILLS AND QUALIFICATIONS
- Bachelor's or Master’s Degree or its international equivalent in international development, or related field.
- Ability to quickly grasp complex technical concepts and make them easily understandable
- Ability to deliver high quality documentation paying attention to details
- Native English speaker with excellent writing and analytical skills. Ability to write clearly and concisely is a requirement.
- Excellent organizational skills
- Willing to learn and strong interest in program management and new business development. Strong and demonstrated program/project management skills.
- Ability to prepare reports and provide information to management in a timely manner.
- Ability to communicate in a clear, positive manner with diverse clients and staff.
- Demonstrated writing and editing experience.
- Self-motivated and able to work with minimal direction.
All applications should be sent to consultancy@adesoafrica.org with the job position on the subject line no later than 9th April 2019. The selection committee will review all applications as they arrive. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.
Each application package should include the following:
- An application letter addressing the selection criteria including how the consultant’s previous experience matches the consultancy objectives as well as the interest for the position. It should also indicate the candidate’s availability and consultancy rates (cost and technical proposal). The letter should be no longer than two pages;
- A sample of recent work;
- Updated CV including relevant work experience and qualifications;
- Contact details of 3 references.
Applications not including all of the above information will not be reviewed. Adeso is an equal opportunity employer.
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