Procurement Assistant at African Academy of Sciences

Job Details

Reviewing the usage of supplies to identify cost reduction and service improvements

• Assist Procurement Officer to raise Local Purchase Orders (LPO’s) within the finance system as per set thresholds
• Prepare payment requests for all purchases of goods and services, review and ensure all supporting documents including contracts are attached.
• Assist the Procurement Officer in verification and tracking of payment invoices received to avoid double payments
• Carry out supplier statement reconciliations with the general ledger for suppliers on credit terms
• Track all purchase requisitions received in the procurement office and provide regular status updates on the process to the users.
• Assist in documentation and retrieval of procurement documentations.
• Regular reconciliations of invoices received for payments against LPOs
• Support in the enforcement of service agreements with external parties
• Work with the Finance and Operations teams in asset tagging and verification.
• Stand in for the Procurement Officer when called upon.

Academic Qualifications

• Bachelor’s degree in Supply Chain Management or equivalent from a recognized institution;
• Registered member of KISM (Kenya Institute of Supplies and Management)
• CIPS (Chartered Institute of Purchasing and Supplies) membership is desirable

Knowledge and Experience

At least 3 years’ relevant experience in a busy procurement office

Skills and Attributes

• Demonstrate a high degree of sensitivity, confidentiality when dealing with internal and external customers.
• Ability to work with suppliers and build long term competitive supply relationships;
• A go-getter, enthusiastic, results oriented with excellent interpersonal, communication and social skills.
• A forward planner with clear focus, well-organized, detail-oriented and able to multi-task
• Have a high sense of accuracy, attention for detail and with strong analytical ability.
• Business acumen, strategic thinker with ability to make sound decisions for the business
• Have good numeracy, problem analysis and reporting skills; and
• High moral standing with impeccable integrity.