Jobs Career Advice Signup
X

Send this job to a friend

X

Did you notice an error or suspect this job is scam? Tell us.

  • Posted: May 10, 2019
    Deadline: Not specified
    • @gmail.com
    • @yahoo.com
    • @outlook.com
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Outlook Ltd is a leading FMCG Distributor with various distribution outlets spread across the country. Our Motto is to drive excellence, innovation and to be the distributor of choice within the Country and beyond.
    Read more about this company

     

    HR & Admin/PA Assistant

    Job Description

    KEY RESPONSIBILITIES

    HR Assistant Role

    • Facilitation of staff registration into the medical scheme and thereafter any medical/insurance claims and hospital discharges.
    • Facilitating membership registration into NSSF and NHIF funds.
    • Managing the staff leave schedule and processing all leave applications
    • Ensuring all filing adheres to the Records Management Schedule (RMS)
    • Ensuring that the muster roll is up to date
    • Facilitate new staff PHF induction and ensure PHF’s are duly completed and properly filed 
    • Helping in the recruitment process i.e. acquiring of all necessary items such as staff IDs, email addresses.
    • Ensure all office equipment, furniture and other gadgets are well maintained and a record of the company assets well updated and maintained
    • Ensuring that all contracts for the service providers are renewed promptly to avoid inconveniences
    • Organize and facilitate staff accommodation and travel when required
    • Help in acquiring training halls and rooms when required
    • Help to facilitate and organize the staff party and team building
    • Manage petty cash and post appropriately in Hansa
    • Ensure all petty cash payment voucher documents are properly filled
    • Ensure all office bills including electricity and water where applicable are paid in good time
    • Ensure that cleanliness is maintained in the entire office block via cleaner or loader
    • Facilitate proposed training by ensuring delegated candidates are informed well in advance and following up with accounts to ensure payment is made before they are overdue
    • Making sure that all employees have the required PPEs and as they exit they return all the PPEs
    • Recording all the incidents and accidents and sharing them with the Human Resource Manager
    • Identifying and reporting any hazard related to Occupational Health and Safety in the organization
    • NITA, FKE payment on time
    • Welfare report on Quaterly Basis.
    • Analyzed Branch minutes sent to management on a weekly basis
    • Ensure that there is clean water for drinking

    PA Role

    • Booking and arranging travel, transport, and accommodation
    • Reminding the GM/executive of important tasks and deadlines
    • Collating the filing expenses for the General Manager
    • Managing diaries and organizing meetings and appointments
    • Mail correspondences on behalf of the GM when requested
    • Payments of bills on time (personal and home).
    • Any other requests from the GM’s office.

    JOB SPECIFICATION

    • Degree in Business administration, social sciences or any related degree with a Diploma in Personnel Management or Higher diploma in HRM.
    • Minimum of 2 years experience in a similar role.

    Method of Application

    Qualified candidates are invited to send their cover letter and CV as one document indicating the current and expected salary to recruitment@outlookltd.co.ke . Recruitment is on a rolling basis.

    Build your CV for free. Download in different templates.

  • Apply Now
  • Send your application

    View All Vacancies at Outlook Ltd Back To Home

Subscribe to Job Alert

 

Join our happy subscribers

 
 
Send your application through

GmailGmail YahoomailYahoomail