Administrative Assistant at Capital Markets Authority (CMA)

Job Details

• Provide planning and logistical support to the directorate;
• Undertake administrative and support duties including mailing, scanning and copying to all the functions within the directorate;
• Prepare and format documents including correspondence, schedules, reports, drafts, memos and emails;
• Document management including referencing, filing, maintaining document movement registers among others;
• Provide administrative support to the Directorate meetings, maintaining departmental leave and working schedules, scheduling appointments among others;
• Ensure cleanliness of the Directorate offices is maintained and liaise with ICT to ensure all the Directorate office equipment are serviceable;
• Requisition office supplies from the stores, allocate as appropriate and maintain records;
• Maintain an inventory of all the assets, supplies and other facilities of the Directorate and requisition all office utilities from the stores and other external providers for purposes of smooth office operations and report on serviceability of directorate facilities, equipment, fixtures and fittings;
• Manage calls on behalf of the Director, as well as respond to other inquiries and coordinate internal and external communication/correspondences relating to the Directorate;
• Schedule and coordinate meetings, appointments, travel and logistical arrangements for the Director;
• Undertake Reception duties as and when required;
• Any other duties as may be assigned from time to time

Qualifications

• Diploma in Secretarial/ Business Administration/ Front Office or a related qualification
• One (1) year relevant experience

Competences

• Dedicated to confidentiality at all times;
• Demonstrate good communication skills both spoken and written;
• Display honesty, teamwork and transparency in all dealings;
• Show initiative and meet all deadlines with high quality work