Senior Administrative Assistant at Kenyatta University Teaching, Referral & Research Hospital

Ref: DCASSAS/KUTRRH/9

Department: Hospital Administration

Section/Unit Public Relations and Customer Service

Reports to: Senior Administrator

Job Purpose

Reporting to the Senior Administrator, the Senior Administrative Assistant job exists providing administrative support to ensure efficient operation of the offices at KUTRRH.

Responsibilities

• Support managers and executives with daily clerical tasks within the hospital.
• Plan meetings and take detailed minutes.
• Answer phone calls, provide information to clients and transfer the calls to the specific person.
• Schedule appointments for senior staff within the assigned department and update their calendar.
• Order office supplies for departments within the hospital.
• Produce and distribute correspondence memos and letters within the departments.
• Assist in the preparation of regularly scheduled reports
• Provide general support to the visitors.
• Develop and Maintain a filling system.
• Reconcile and submit expense reports.
• Assist in preparation of regularly scheduled reports.

Qualifications

• Degree in Business Administration from a recognized institution.
• Diploma in Business Management, Secretarial or Administration.
• At least five years’ working experience as an Administrative Assistant in a reputable organization.
• Computer Literate
• Fluent in English and Kiswahili
• Ability to type 50 words per minute
• Record keeping skills
• Office management skills
• Knowledge of office operations

Soft skills required for the job:

• Communication skills
• Organizational skills
• Observation skills
• Analytical skills
• Courteous
• Ability to work under pressure
• Ability to observe confidentiality