Senior Administrator at Kenyatta University Teaching, Referral & Research Hospital

Ref: DCSASA/KUTRRH/7

Department: Hospital Administration

Section/Unit Corporate Services

Reports to: Deputy Director Administration

Direct Reports: Senior Administrative Assistant

Job Purpose

Reporting to the Deputy Director Administration, the Senior Administrator will manage administrative staff of the department and prepare performance reports for staff at KUTRRH.

Responsibilities

• Provision of office accommodation to ensure that staff have comfortable work stations
• Supervise transport services to ensure efficient movement of staff and supplies
• Supervise health and safety of staff, building & equipment to ensure a conducive work environment at the hospital.
• Supervise maintenance of office buildings and equipment to enhance occupational health and safety.
• Supervise ground maintenance to ensure a clean work environment at KUTRRH.
• Conducts performance appraisals in conjunction with the Quality Management Section to measure performance targets.
• Sign performance contracts with administration officers and head of sections to set annual performance indicators.
• Oversee provision of secretarial services to facilitate smooth office operations.
• Oversee efficient and effective utilization of office resources to ensure prudent use of the same.
• Liaises and leads on strategic relationships with main service providers.
• Mentors administrative staff in accomplishing their goals and objectives and fosters harmonious working relationships.
• Coordinate the conduct of drills and put in place safety equipment to enhance emergency preparedness.
• Plan for trainings of the division staff in liaison with the human resource division to enhance capacity building.
• Takes the lead in coordinating the full range of staff and human resource administration related issues, ensuring requirements are met. This involves overseeing development and maintenance of staffing table records, interpretation and application of staff rules relating to human resources issues, preparation of staffing projects and other ad hoc status reports on those issues.
• Ensures all actions follow operational procedures for recruitment, placement and separation of staff as well as career development, gender equality and staff-management relations.
• Participates in management meetings to provide advice on administrative, financial and human resources matters, as required.
• Overseas travel, procurement, information technologies, asset and facilities management functions.

Qualifications

• Bachelor degree in Public Relations, Business, Education, Administration or any related social science field from a recognized institution.
• Master’s Degree in Public Administration, Social Science, Business, Education or any related field from a recognized Institution will be an added advantage
• At least five years’ working experience as a Senior Administrator in a reputable organization.
• Computer Literate
• Fluent in English and Kiswahili
• Time Management skills
• Leadership skills
• Multi -Tasking skills
• Organizational skills
• Judgment/Decision making skills
• Office management skills
• Knowledge of office operations

Soft skills required for the job:

• Communication skills
• Organizational skills
• Observation skills
• Analytical skills
• Courteous
• Ability to work under pressure
• Ability to observe confidentiality