Finance & Administrative Assistant at Nairobi Waldorf School

Job Summary

This role will require significant ownership and a strong drive to learn and grow. It requires a lot of flexibility, good will and following through on tasks to completion with great attention to detail.

Responsibilities

Finance

• Process and reconcile imprests and maintain the imprest debtors’ sub-ledgers for accountability.
• Preparation of payment vouchers and ensuring their accuracy and correctness;
• Prepare timely and accurate bank reconciliation statements for decision making;
• Handling, issuing and reconciling of petty cash in line with Concern’s procedures & policies
• Manage the assets register for accuracy and correctness;
• Assist the finance coordinator in processing Invoices;
• Posting suppliers invoices in the school’s accounting system
• Filing all paperwork associated with such transactions.
• Collect and enter data on various financial spreadsheets
• Assist the finance Coordinator in creating financial reports on a regular basis.
• Verifying balances in account books and rectifying discrepancies
• Managing day-to-day transactions
• Recording office expenditures and ensuring these expenses are within the set budget
• Handling accruals and prepayments
• Answer questions and provide assistance to stakeholders, customers, and clients as needed.

Administration

• Acting as a first point of contact for the school
• Enrolling and admitting new children to the school
• Ensuring that all visitors are logged and have appropriate identification
• Maintaining and updating school information, databases and records
• Communicating with parents regarding various aspects of school life, receiving and passing on information between teachers and parents.
• Ensuring the reception area is kept tidy and that the notice boards are kept up to date
• Assisting in ordering stationery, materials and other resources and ensuring that stock levels are well maintained.
• Oversee the administration function to facilitate service delivery to both internal and external customers in line with the school policies.
• Scheduling, setting up travel, Meetings and appointments for parents and the School manager.
• Preparation for and assistance at open morning, taking calls and recording details of enquires from prospective new families and making necessary follow up.
• Receiving, sorting and distributing all packages, deliveries and mail.
• Any other duties assigned.

Qualifications

• Professional certification ACCA/CPA level 2 and/or Degree in Accounting, Finance, Business or Public Administration or relevant field.
• At least three (3) years’ experience in a similar role.
• Proficiency in the use of MS Office
• Excellent communication, interpersonal, planning and organization skills
• A proactive self-starter and achiever
• Some experience with computerized accounting packages will be desirable.
• High level of integrity and ability to work as part of a professional team
• Proven ability to handle challenging work load
• Cross-cultural experience, understanding and sensitivity;