Executive Associate at Andela

About The Role

Andela is seeking an Executive Associate who is a rockstar assistant able to provide administrative support to the Vice President, Partner Engineering.

Your personality reflects that

• You have a servant’s heart.
• You have a rare ability to bring order in a fast-paced environment.
• You are keen to learn how distributed teams work.
• You understand the significance of social capital and are great with people.

Your Responsibilities Will Include

Calendar management

• Scheduling meetings and ensuring they are not double booked and that they start and end on time.
• Creating blocks of time during the day specifically for getting work done and ensuring no meetings are slated during those blocks.
• Setting aside one day a week where the executive has light/no meetings to allow them to focus more on work.

Interviews

• You will be required to work with the recruiting team on finding a time that works best for both the candidate and the executive.
• Ensuring that candidates’ CVs are attached in the calendar invite and that the executive has full access.

Guests

• Working with the Guest and Travel team on organising this.
• Finding out the extent to which the executive will be involved in the visit and helping them get ready; preparing guest bios and presentation material whenever need be.
• Working with the Operations team on room set up.

Global meetings

• Ensuring the executive has the relevant material(slide deck) beforehand. If they are expected to present, helping them prepare the presentation.
• Setting aside time for them to go through the material and give their input if needed.

Team off-sites

Role

You will be expected to play a key role in making this happen

As distributed teams, there is a need for teams to come together once in a while.

• Sending out communication to the relevant stakeholders on the meetup.
• Working with the procurement department on sourcing for a venue of the meetup.
• Coordinating travel and accommodation logistics for teams coming from other centres.
• Preparing the agenda.
• Working with team members on coming up with swag( Branded t-shirts, water bottles, hoodies, etc)
• Making dinner reservations when need be and arranging transport to and fro.

Travel

• Preparing a travel itinerary whenever necessary.
• Booking flights and accommodations
• Arranging airport transfers; pick up and drop off.
• Ensuring the executive has travel allowance.
• Filing expense returns after the executive returns to the country.

Bandwidth extension

• Owning and managing administrative tasks for the executive
• Anticipating the executive’s needs and proactively bringing together appropriate people/resources to support the executive’s initiatives.
• The scope of this role is unlimited. That said, once in a while, you will be required to help the executive with non-work related errands. This frees up time for them to focus on work.

What Makes You a Great Fit For This Role

• Bachelor’s or equivalent degree.
• A positive attitude and a willingness to go the extra mile.
• Professionalism- Must treat everyone with respect and adhere to the Andela Values.
• Good time management skills and ability to multi-task especially under immense pressure.
• Collaboration-The role requires working with teams across different centers and departments; being a team player is key.
• Organisational skills-Ability to create master systems and procedures to streamline and prioritise the different roles.
• Proficiency in written and verbal communication.
• Integrity-Bear in mind that your actions could be a reflection of your executive; always do the right thing and keep your word.
• Resourcefulness-Ability to find alternate solutions to problems.
• Attention to details-Ensure nothing is missed or overlooked.
• Persistence- Ability to follow up on getting results without being confrontational.
• Discretion-Be trustworthy enough to handle confidential information.

Benefits & Compensation

• Full-time compensation
• Full medical coverage
• Breakfast, lunch, and snacks provided daily
• Beautiful working environment
• Opportunity to work with the brightest minds on the planet
• Oh, and a chance to change the world!