Office Administrator at Human Capital Synergies

DUTIES & RESPONSIBILITIES

• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Perform planning and coordination of administrative procedures and systems.
• Submit timely reports and prepare presentations as assigned by the directors.
• Ability to professionally put together BID information and proposals for the company well enough before the director finally checks them.
• Ability to proficiently scout for proposed works in newspaper advertisements, company websites etc., apply for the proposed work and present to the directors.
• Manage information flow in a timely and accurate manner.
• Coordinating schedule of meetings and appointments for the directors;
• Monitor costs and expenses to assist in budget preparation.
• To come up and present a filing system that works for all the ongoing projects
• To come up with a Document Reference system and book that works for the company.
• Ensuring building and member safety as it relates to fire and emergency plans.
• Maintaining and Updating office Inventory, Furniture & equipment in liaison with the Accountant
• Coordinate and host external events to take place in the space (such as workshops, networking events, etc.)
• Ensure that all utility bills are settled in time and that there are no service interruptions.
• Coordinating appointments and travel itineraries for the directors;
• Undertaking any other office administrative services duties that may be assigned.

DESIRED QUALIFICATIONS & SKILLS

• Graduate degree A MUST as a minimum preferably in one of the following majors:
  • PR & Marketing
  • Business Management
  • Economics
  • Bachelor of Commerce [BCOM]
• Proficient in Word, Excel, and PowerPoint
• 3-5 years’ experience in an administrative/ customer service/ HR role in a busy customer oriented environment.
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles.
• Qualifications in secretarial studies will be an advantage