Administrative Assistant at Council of Legal Education

CLE 7 CLE/HR05/2019

Overall purpose of the job

Administrative Assistant will be responsible for providing administrative support to ensure efficient operation of the office. Support Director, managers and employees through a variety of tasks related to organization, communication and secretarial work.

Responsibilities

• Types and designs general correspondences, memos, reports. Proofreads copy for spelling, grammar and layout, making appropriate changes.
• Performs day-to-day administrative functions and general office duties.
• Undertake office reception duties, both in person and on the telephone, including taking messages for other staff.
• To assist with the organization of conferences, seminars meetings and other events
• To assist with the taking of minutes and notes at meetings.
• Process incoming mail and emails draft and edit correspondence when required
• Maintain a tidy and efficient office environment
• Organize and schedule meetings and appointments
• Produce and distribute correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements

Qualifications

• Professional Diploma in Secretarial Studies/Administration/Management or Equivalent Qualification;
• A relevant university degree will be an added advantage.
• Proficiency in MS Office applications;
• At least 3 years relevant work experience.