Supply Chain Management Assistant at Rural Electrification Authority

SUPPLY CHAIN MANAGEMENT DEPARTMENT INVENTORY MANAGEMENT AND LOGISTICS SECTION

GRADE REREC 8

Job Specification

An officer may be posted in Receiving, Stock Control and Issuing on periodic rotation:-

The duties and responsibilities will entail assisting in:-

Receiving Functions

• Receiving materials, examine condition and completeness;
• Using computer systems to confirm the correct supplies;
• Confirming all receiving documents; Bill of lading, packing list, delivery note etc.;
• Determining space requirement and position of the material;
• Generating Goods Received Notes (GRN);
• Capturing and processing stores data;
• Complying with Procurement Act;
• Preparing requisitions for stocks replenishment;
• Monitoring the movement of stores;
• Preparing daily and weekly receiving reports; and
• Stock verification and reconciliation of records.

Stock controls Functions

• Verification of physical stocks and comparing them with the system balances and record the position;
• Monitoring stock levels and report replenishment requirements;
• Filling all the stock documents;
• Preparing daily and weekly reports; and
• Complying with Procurement Act.

Issuing Functions

• Confirming authorization of requisitions and contractors;
• Determining the vehicle capacity according to weight limits before loading;
• Issuing stores;
• Sorting, despatching and filing documents;
• Capturing and processing stores data;
• Complying with Procurement Act;
• Monitoring the movement of stores;
• Preparing daily and weekly issuing reports; and
• Stock verification and reconciliation of records.

Dispatch Functions

• Confirming that the authorized person is the one signing out for the materials;
• Preparing the gate pass;
• Coordinating authorization of the gate pass;
• Filing all the dispatch documents; and
• Complying with Procurement Act.

Person Specification

For appointment to this grade, a candidate must have:-

• Diploma in Procurement and Supplies Management, Business Administration, or other relevant field from a recognized institution;
• Membership to a professional body either KISM or CIPS; and in good standing;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six of the Constitution